Administrative Assistant

WE HAVE CREATED A WORLD WHERE ART AND SCIENCE ARE BEST FRIENDS

Known is a modern marketing company engineered for the unprecedented opportunities and challenges facing marketers today. We are about 500 people strong, pairing PhD data scientists with award-winning creatives, strategists, engineers and expert research teams to produce some of the most innovative and cutting-edge creative work in culture. We believe that when creative truly collaborates with science, strategy, and technology, amazing things can happen. 

Our clients span the leading brands in finance, technology, media, CPG, real estate, and many other categories. These partnerships have earned us multiple awards and recognition: Emmys, Clios, Effies, Cannes Lions Awards, ProMax Agency of the Year, and most recently, Digiday’s Most Innovative Media Agency.

We couldn’t create this award-winning work without seeking out and hiring the best talent. What does it mean to be a Knowner? We are curious innovators, knowledge-hunters who are constantly challenging ourselves to do better and be better for our clients, for our team and for our world at large. Our offices around the U.S. are open and while most of our people work in a hybrid setting, we are a distributed workforce with a number of Knowners working remotely.

BUT ENOUGH ABOUT US, LET'S TALK ABOUT YOU

About the role:

The Client Experience team continues to grow and so does our need for an Administrative Assistant to support the President at Known. Work hours are Monday-Friday and 5 days per week are required in-office (office based in Bryant Park area of NYC).

If you are a go-getter, think outside the box and can bring fresh ideas to the team, we want you! This position is ideal for someone who is on top of today’s technology and has no more than 2-3 years of experience.

We want the Administrative Assistant to grow with the company and be willing to take on additional tasks and learn new things

WHAT YOU’LL DO

Key Responsibilities:

• Take and compile meeting minutes
• Proficiency with the Microsoft Suite
• Support all administrative duties
• Schedule calls and meetings
• Prepare for meetings by providing context, recent news, biographies on the person and company the President will be meeting with; compiling materials they may want to share or bring to the meeting
• Help create Known pitch/proposal decks for introduction meetings
• Book travel and organize schedules around travel
• Greet visitors to the office and make them feel welcome
• Book conference rooms, organize catering, work with IT to ensure all A/V is working and set-up for meetings
• Keep a networking catalog for easy referencing

WHO YOU ARE AND WHAT YOU HAVE

• 4-year Degree preferred
• 2+ years of hands-on administrative support experience (agency experience a plus!)
• Proficient with MS Office Suite applications: MS Word, Excel, PowerPoint
• Demonstrated ability to communicate clearly and excellent writing skills
• Strong work ethic
• Remarkable attention to detail and task follow-through
• Must be able to manage multiple tasks and priorities simultaneously in a fast-paced environment
• Superb interpersonal skills - must be able to work well with multiple managers and adapt to diverse personalities and communications styles

SOME OF OUR PERKS

• Unlimited paid time off
• 401k with company matching and no vesting period
• Annual bonuses
• Vacation bonus
• Generous medical plan
• Paid parental leave
• Charity perk
• Company-wide events and retreats

ONE LAST THING TO ASK YOURSELF

All this might sound great, but you’re probably still wondering, “Would I be a good fit for Known?” or “Would Known be a good fit for me?” Our culture is propped up by four values that we aspire to every day: We are one team. We see the good. We never stop learning. There’s always a better way. At Known we are setting out to build something more than just a company. We are building a legacy filled with exceptionally talented people with a kaleidoscope of backgrounds, experiences, and origin stories who feel encouraged and empowered to bring their whole selves to work, and to partner with us in molding and shaping our culture through our values.

Known is an equal opportunity employer and does not discriminate against employees or qualified job applicants on the basis of race, color, sex, age, national origin, religion, sexual orientation, gender identity and/or expression, status as a veteran, and basis of disability or any other federal, state or locally protected class.

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