Administrative Assistant

Job Description:

Alliance Ground International (AGI) is one of the largest independently owned ground handling company providing services to 100+ airlines in 61 airports across the U.S. and Canada. We are the home to over 12,000 team members supporting over 1.5B Kilos and over 400K departures. Our Ground division has a strong reputation in aviation ground services. We are committed to providing the highest level of quality service and continuing our track record of outstanding safety. As we continue to grow, we are looking for only the best in the industry.

We are looking for an experienced Administrator to provide administrative support to our ground equipment department. The ideal candidate will have a strong background in office administration, exceptional organizational skills, and the ability to work in a fast-paced environment. This role plays a crucial part in ensuring the smooth operation of the department by handling various administrative tasks.

Responsibilities:
1. Office Management:

• Maintain an organized and efficient office environment.
• Manage departmental correspondence, emails, and phone calls.

2. Documentation and Record Keeping:

• Prepare and maintain accurate records, reports, and documents.
• Assist in creating and updating procedural manuals. 

 
3. Scheduling and Coordination:

• Coordinate meetings, appointments, and travel arrangements for department members.
• Assist in scheduling and tracking departmental training sessions.

4. Communication:

• Act as a liaison between maintenance and other departments within the organization.
• Handle internal and external inquiries and ensure timely responses.

5. Supply Management:

• Monitor and replenish office supplies as needed.
• Assist in managing inventory related to the Ground Support Department.
• Manage purchase orders.

Qualifications:

• Experience as an Administrator or in a similar role.
• Strong organizational and multitasking skills.
• Excellent verbal and written communication abilities.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Knowledge of aviation industry is a plus.

Education and Experience:

• Administrative assistance , Office Management, or a related field.
• Previous experience in an administrative role, preferably in the aviation or ground handling industry.

Alliance Ground International is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. AGI is committed to equal opportunity employment regardless of race, color, ancestry, religion, sex, national, origin, sexual orientation, age, citizenship, marital status, disability or veteran status.

Alliance Ground International is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. AGI is committed to equal opportunity employment regardless of race, color, ancestry, religion, sex, national, origin, sexual orientation, age, citizenship, marital status, disability or veteran status.