Administrative Assistant

Smart, Innovative, and Hard-working? Perfect! We are growing and need the right people with the right mindset. Join our family and find a home where you will enjoy working with your peers, be challenged to work hard, and have some fun in the midst of it all.

We are proud to have been named the National Apartment Association's 2023 Top Employer in the Supplier Category. 
Benefits that drive themselves

• Compensation: $19-$21/hr depending on experience with opportunity for overtime. 
• Full Time, Monday-Friday, 8am-4:30pm 
• Paid Holidays Off and No Weekends!
• We offer full benefits such as medical, dental, vision, life insurance, disability, 401K, 104 hours of paid time off accruals, complimentary gym access, meal prep services, and much more!
• Employee discount program.
• Long-Term Career Opportunities! Many of our leaders started with Chadwell Supply looking for a job, just like you, but found long-term career opportunities at one of our 26 Branches across the Country.
• Named Top 100 Companies in Tampa Bay 2019, 2020, 2021, 2022 and 2023!

Overview
The Administrative Assistant (Travel Department) will support the Travel Team with managing and processing all travel-related documentation, including payments, credit card reconciliation, billing arrangements, contract negotiations, and coordinating activities. They will also be responsible for helping to optimize travel operations and preparing reports. This position can require nights and weekends depending on travel arrangement needs and unexpected situations that may arise.
What you will need

• Excellent attention to detail and organization skills.
• Excellent communication, customer service, and interpersonal skills.
• Basic understanding of geography.
• 3-5 years of administrative experience.
• Proficient MS Office products understanding and utilization: Excel, Word, Outlook, PowerPoint.
• Be able to operate under solid pressure and meet tight deadlines.
• Must be adaptable and coachable. 
• Ability to build and maintain positive relationships with vendors of direct travel.

How you will make an Impact

• Maintain positive relationships with vendors of direct travel, such as car rentals, hotels, and airlines.
• Negotiating preferred rates with vendors of direct travel.
• Managing and processing all travel-related documentation, including payments, itineraries, and visas.
• Assist Travel Manager with any travel-related issues that may arise.
• Assist Travel Manager Researching travel deals and evaluating prices and services.
• Creating, optimizing, and monitoring corporate travel policies.
• Preparing travel budget reports.
• Analyzing and preparing reports on travel spend.