Administrative Assistant

Who We Are

iLABS is an innovation-focused, full service, global beauty company with proven track record for award winning formulas and product development. The art and science of innovation is in our DNA. Through our worldwide network of talented chemists, scientists and creatives, we bring authentic innovation and cutting-edge technology to every product we design.

The Way We Work

Whether you’re an established brand or an indie start-up, our team of beauty industry professionals nurture your project through each phase of development, from concept to finished goods. We take the time to understand your goals through access to cutting-edge technologies, raw materials, sustainable materials and the latest marketing analysis. Our dedicated team guides your vision, ensuring your product takes center stage in a crowded market.

Job Summary

We are looking for a responsible and detail-oriented Administrative Assistant to support the Executive Assistant on administrative and clerical tasks. Duties of the Administrative Assistant include executing complex administrative duties and work closely with top executives and business leaders, including the CEO.

Responsibilities

• Provide comprehensive support to the Executive Assistant of the CEO
• Schedule and plan various meetings/appointments, including booking conference rooms, organizing meeting materials and setting up video conferences
• Deliver hospitality to all guests and assist with creating a welcoming environment
• Manage information flow in a timely and accurate manner
• Perform other clerical duties as needed
• Welcomes and directs visitors and clients
• Responds to and resolves administrative inquiries and questions
• Maintains office supplies and coordinates maintenance of office equipment
• Performs other related duties as assigned

Requirements

• 2-3 years of experience as an Administrative Assistant/Executive Assistant or similar roles
• Strong work ethic and confidentiality
• Ability to follow directions, take initiative and proactively close loops
• Proficiency in Google Workspace, Microsoft 365 and Zoom
• Solid verbal and written communication skills
• Well-organized and detail-oriented personality
• Adaptive and flexible mindset in a fast-paced environment
• Bilingual Korean & English
• Service-minded attitude is a huge plus!

Benefits

• Comprehensive Health Benefits
• Competitive 401(k) match with immediate vesting
• Paid time off (Vacation, Sick, Holiday, Summer Fridays)
• Free Shuttle Service to and from NYC and the office 
• Daily subsidized meals 
• Employee Assistance Program (EAP)

iLABS (Innovation Labs) Inc. is an equal opportunity employer. We do not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other characteristic protected by federal, state or local laws. All employment is decided on the basis of qualifications, merit, and business need.