Administrative Assistant

Position Summary:

We are seeking a cheerful and energetic Administrative Assistant to join our A-Team!  This person takes the initiative with a ‘can do’ attitude and will play a key role in supporting our growing team.  Our ideal candidate is a motivated people person who listens to our employees and proactively steps in to help the entire office run smoothly.  This Administrative Assistant performs general office duties as well as HR candidate scheduling functions. 

The ideal individual must be able to multitask and prioritize, with the ability to exercise good judgment in a variety of situations, along with strong written and verbal communication, attention to detail, administrative and organizational skills.  This Administrative Assistant will work closely with the rest of the administrative team and must also have the ability to work independently on projects.  This is a full-time position, 5 days a week in our Menlo Park office. 

Roles and Responsibilities:

• Manages the Front Desk 
• Responsible for working with HR, Hiring Managers and candidates to schedule interviews
• Works closely with and supports other members of the Admin Team
• Greets visitors, vendors and in-person candidates
• Serves as the administrative point of support for general office needs
• Assists with logistics and catering of onsite meetings
• Assists with happy hours, team building, company, and charity events
• Manages all kitchens, including ordering and maintenance 
• Manages office supply inventory
• Responsible for maintaining clean and orderly conference rooms 
• Receives, sorts, and distributes mail
• Maintains and updates the company phone directory
• Works with vendors to set up accounts and schedule services as needed
• Helps office staff with travel arrangements and expense reports 
• Assists with special projects and performs other duties as assigned

Qualifications:

• Minimum of 2+ years receptionist and or/administrative experience in a corporate setting 
• Familiarity with Greenhouse applicant tracking system 
• Experienced with Microsoft Office Suite and comfortable using a PC
• Organizational skills that reflect ability to perform and prioritize multiple tasks 
• Exceptional verbal and written communications skills
• Dependable and reliable 
• Ability to problem-solve with decision-making capability
• Strong time management skills
• Excellent attention to detail and follow-through
• Proven ability to handle confidential information with discretion 
• A team player who enjoys working with people and being part of a strong team
• Must be able to occasionally lift 25 lbs
• Must be able to go up and down one flight of stairs

The anticipated salary range for the position of Administrative Assistant based in our Menlo Park, CA office is $66,004 – $74,804.  The final salary offered to a successful candidate will be dependent on several factors that may include but are not limited to the type and length of experience within the job, type, and length of experience within the industry, education, etc.  Synthekine is a multi-state employer, and this salary range may not reflect positions that work in other states. We comply with all state federal and local laws regarding pay practices.