Administrative Assistant

Administrative/Office Assistant
Full Time, In-Office - Chicago, IL
About us:
Named by Fast Company in its Top 10 Most Innovative FinTech Companies, Halo Investing is the first independent, multi-issuer platform for defined outcome investing. Halo Investing gives financial advisors, wealth managers and RIAs access to structured notes, buffered ETFs, and annuities. By delivering the best pricing and execution to the clients it serves, Halo is changing the world of investing by democratizing the protective investment marketplace.
In October 2021, Halo announced that it raised more than $100 million in Series C funding. The latest fundraising round was led by Owl Capital and included the Mubadala-backed $1 billion fund managed by Abu Dhabi Catalyst Partners, in addition to existing investors Allianz Life Ventures and William Blair.
Halo is based in Chicago, with offices in Zurich and Abu Dhabi. We promote a strong company culture to create a uniquely motivated, dynamic, and proactive team. Above all, we value collaboration, communication, and passion!
About the Role:
We are looking for a highly organized Administrative/Office Assistant to join our team! We are targeting a proactive, multitasking and customer service-oriented professional who has 3+ years of administrative experience. This person must have high attention to detail and problem-solving skills. This on-site role provides general office support and acts as back-up to the Executive Assistant. They must feel comfortable providing polite and professional communication while resolving day-to-day office and administration issues.
Responsibilities:

• Calendar management for company and leadership meetings; organize and schedule appointments, meetings, etc.
• Produce and distribute correspondence (emails, memos, letters, faxes forms, etc.)
• Provide general support to visitors to our Chicago office
• Be available to Halo team for information and requests
• Handle and prioritize multiple projects
• Maintain office and kitchen supplies; check stock to determine inventory level; anticipate needed supplies; place and manage orders; organize deliveries
• Organize travel arrangements for senior managers as needed
• Partner with HR team to coordinate onboarding of new hires (eg: office tour/intro, configure laptops for new hires, be comfortable walking them through the process, etc.)
• Receive, sort, and distribute mail and incoming packages
• Answer and direct incoming phone calls; Reply to email, telephone, or face-to-face inquiries
• Ad-hoc tasks to help support our Chicago office

Education and Requirements:

• Positive and supportive demeanor; team player!
• High school diploma or equivalent; college degree preferred
• 3+ years proven experience as administrative or office assistant
• Knowledge of office management systems and procedures
• Excellent time management skills and ability to multitask and prioritize
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills
• Proficient in MS Office and/or Google suite

Benefits:
Get ready for an incredible opportunity with a company that values and rewards its employees. We offer a competitive package of great benefits that will make your work life both fulfilling and enjoyable!

• Work with a great team in an exciting work environment
• Hands-on and structured learning opportunities, continued professional growth
• Competitive compensation package
• Comprehensive benefits (medical, dental, vision, life/disability, etc.)
• Multiple voluntary benefits! Identity protection, pet insurance, accident insurance and more
• Flexible PTO policy
• 401k program to help build wealth for the future
• Paid parental leave to bond with your new addition
• Hybrid work from home (WFH) environment
• Free snacks
• Company-paid, on-site gym membership
• Building and in-office happy hours
• Ad-hoc outings and activities like baseball games, yoga classes and more!

Halo Values Diversity and Inclusion. We are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, national origin, disability status, protected veteran status, or any other characteristics protected by federal, state, or local laws, regulations, or ordinances. If you need assistance or accommodation due to disability or special need when applying for a role or during our recruitment process, please contact us at: [email protected]