Administrative Assistant

Magadia Consulting is currently seeking an exceptional individual to work as an administrative assistant. The ideal candidate will be a problem solver with excellent communication skills and impeccable attention to detail. The candidate should also have experience working in an office environment, performing administrative tasks, and providing support to coworkers. The ability to multitask and meet changing deadlines is essential to the position.
Primary Responsibilities:
- Provide front-desk coverage, answer phone calls on a multiline phone system, and screen and direct phone calls appropriately.
- Manage incoming/outgoing mail and shipments and maintain an organized, clean office environment.
- Be friendly and respectful towards clients and staff over the phone and in the office.
- Respond to emails and other digital queries and prepare correspondence.
- Maintain complete stock of all office supplies and ensure accuracy of inventory.
- Use Microsoft 365 office productivity suites such as Teams, OneDrive, SharePoint, Adobe Acrobat, and multi-function printers.
- Work between multiple tasks.
- File uploads, downloads, and document scanning.
- Search and research in specific databases.
Requirements:
- Must be able to speak clearly and effectively and have a strong understanding of the English language.
- Strong written and verbal communication skills.
- Strong time-management skills and ability to multitask.
- High school diploma is usually required. An associate’s degree from an accredited college or university is usually preferred, but not required.
- Proven administrative experience.
- Able to maintain inventory records.
- Proficient with Microsoft Office and Google Drive applications.
- Aptitude for learning new software and systems.
- Highly organized and pays close attention to detail.