Administrative Assistant

We are seeking a skilled and professional Administrative Assistant to join our team and provide efficient and effective support to our office, including executive assistant responsibilities. 

Responsibilities 

• Providing high-level administrative support to senior management team as an Executive Assistant 
• Managing senior management team schedules, including arranging meetings and appointments 
• Schedule travel, trade show events, onsite visits, etc. 
• Preparing reports, presentations, and other documents as required 
• Handling confidential information with discretion and maintaining confidentiality at all times 
• Assisting with special projects as directed by senior management team 
• Answering phones, responding to emails, and greeting visitors in a professional and friendly manner 
• Organizing and maintaining files, both electronic and physical, ensuring accuracy and accessibility 
• Ordering and maintaining office supplies, ensuring availability and cost-effectiveness 
• Collaborating with team members to ensure administrative tasks are completed accurately, efficiently, and in a timely manner 
• Utilizing Microsoft Office and Google Suite to perform administrative tasks and manage communication effectively 
• Demonstrating excellent communication and interpersonal skills to represent the company in a professional manner 

Requirements 

• Bachelor's degree in business administration or related field, preferred 
• 2+ years of experience in an Administrative Assistant or Executive Assistant role 
• Proficient in Microsoft Office and Google Suite 
• Strong attention to detail and accuracy 
• Excellent communication and interpersonal skills 
• Proactive approach with problem-solving abilities 
• Ability to handle confidential information with discretion 
• Strong time management and organizational skills 

 Nice to Have 

• Experience working in a fast-paced environment 
• Knowledge of project management tools and techniques 
• Familiarity with social media platforms and digital marketing 
• Experience with event planning and coordination 
• Experience with budget management and financial reporting 
• Knowledge of basic accounting principles 
• Familiarity with customer relationship management (CRM) software 
• Experience working in a team-oriented environment 
• Additional language proficiency 

Perks

• Competitive base w/ benefits
• Highly motivating equity incentive package
• Hybrid work schedule (i.e. work from home in some capacity) 
• Flexible work hours policy
• Professional development opportunities
• Unlimited Paid Time Off (PTO)
• 401k plan