Administrative Assistant

About Gelfand, Rennert & Feldman
Founded in 1967, Gelfand, Rennert & Feldman ("GRF") is a leading full-service business management firm for an exclusive assortment of entertainers, executives and select high net worth individuals. Our 30 partners and over 600 staff members deliver comprehensive financial services in the fields of music, motion pictures, television, sports, literature, and other creative and performing arts. Our firm has offices in Los Angeles, New York City, Nashville, San Rafael, Wilmington, and London.

We are seeking an Administrative Assistant with financial services experience to join our team of dedicated professionals.

Location: This position is based out of White Plains (NY) on a full-time basis.

Overview of Role: The Administrative Assistant is responsible for a variety of administrative tasks to support the operations of their assigned division or partner(s).

Responsibilities:

• Maintain filing systems and other general office duties
• Screen calls at front desk when needed; establish oneself as point of contact with employees as well as business network
• Provide support for pick-ups, drop-offs, and deliveries
• Keep calendar, schedule meetings, and make travel arrangements
• Assist with client billing
• Special projects and events as needed
• Assisting with tax correspondence
• Manage day to day schedule and commitments of remote and/or in-office Executive(s), as needed
• Perform other administrative support functions and duties as assigned

A successful candidate will possess the following qualifications: 

• Manage day to day schedule and commitments of remote and/or in-office Executive(s)
• Provide support for pick-ups, drop-offs, and deliveries
• Maintain filing systems and other general office duties
• Screen calls; establish oneself as point of contact with employees as well as business network
• Keep calendar, schedule meetings, and make travel arrangements
• Assist with monthly client billing, timesheets, expense reports 
• Special projects and events as needed
• Assisting with tax correspondence
• Assist with coverage for Executive Assistants, Administrative Assistants and Receptionist, as needed
• Perform other administrative support functions and duties as assigned

Candidate information, including education and work experience, is verified upon an offer of employment. Falsification of application information may be grounds for denying employment.

Benefits & Pay

We offer a diverse and employee-friendly environment with great work/life balance. Our comprehensive benefits package includes:

• Multiple Medical, Dental and Vision plans (including HSA and FSA options)
• Generous paid time off policy
• Paid holidays 
• Hybrid work flexibility
• 401(k) with discretionary match
• Discretionary performance bonus
• Tuition assistance and career advancement programs
• CPA program (employer-paid prep materials, paid time off to study and sit for exams, a CPA completion bonus, continued education and license renewals)
• Early office closures for major holidays
• Discretionary profit-sharing program
• Employee and client referral bonus 
• Commuter benefits
• Wellness program

This is a non-exempt, overtime eligible position. Employee compensation is determined by a variety of factors including, but not limited to, employee education/training/credentials, employee work experience, work location, the scope and responsibilities of the role, internal peer equity, and market considerations. The expected base compensation hiring range for this position is $45,500 to $53,500 per year.

Gelfand, Rennert & Feldman is an Equal Opportunity Employer.

For information on our Job Applicant Privacy Notice, please click here.