Administrative Assistant

Resuscitation, ZOLLMED.com

At ZOLL, we're passionate about improving patient outcomes and helping save lives. We provide innovative technologies that make a meaningful difference in people's lives. Our medical devices, software and related services are used worldwide to diagnose and treat patients suffering from serious cardiopulmonary and respiratory conditions.
The Acute Care Technology division of ZOLL Medical Corporation develops and delivers innovative lifesaving products and software solutions to EMS, hospital, public safety, and military customers globally. Products include AEDs, trauma kits, ventilators, temperature management solutions, and more. Our dedicated employees take pride in their commitment to improving patient outcomes while delivering world-class customer service.
At ZOLL, you won’t just have a job. You'll have a career—and a purpose.
Join our team. It’s a great time to be a part of ZOLL!
 

Job Summary

Provides administrative support for senior leadership, management staff, and department. Works independently within guidelines established by Management Staff. Seeks supervision as needed.

Essential Functions

• Collect, record, and track purchase requisition data for department.

• Track purchase orders and hours spent for contractors.

• Prepare expense reports and monthly spending reports as required.

• Correlate purchase requisitions, purchase orders and invoices to provide data for cash flow analysis.

• Maintain department office supplies inventory and general environment of the office.

• Coordinate travel arrangements as requested, anticipating upcoming needs

• Schedule meetings, conference rooms, and meals, as required

• Administrative duties such as filing, copying, answering/screening calls, mail distribution.

• Prepare correspondence to internal/external parties.

• Word processing, filing, simple outside correspondence and information retrieval for staff.

• Responsible for partial calendar management.

• Special projects as requested or sought for by administration and other departments as needed.

• Primary support to QA, Service and RA at all locations

• Assist in creating and updating standardized forms, work instructions, SOPs (Standard Operating Procedures), and policies

• Plan and schedule ongoing certifications, educational workshops, and compliance-related documentation

• Support QA Compliance Department with audits

Required/Preferred Education and Experience

• High School Diploma preferred

• 5+ years' experience as executive secretary, administrative assistant or equivalent required

Knowledge, Skills and Abilities

• Strong knowledge of MS Office (i.e., Word, Excel, Outlook, PowerPoint.) Proficient in creating basic PowerPoint presentations and Excel spreadsheets

• Excellent interpersonal and communication skills

• Capable of performing bookkeeping in a simple accounting system

• Excellent calendar management skills

• Ability to work independently while interacting with and advising employees of all levels of the organization

• Proofreading, attention to detail, and follow-through skills

• Highly organized, flexible, and enjoys the administrative challenges of supporting a team of diverse people and programs

ZOLL is a fast-growing company that operates in more than 140 countries around the world. Our employees are inspired by a commitment to make a difference in patients' lives, and our culture values innovation, self-motivation and an entrepreneurial spirit. Join us in our efforts to improve outcomes for underserved patients suffering from critical cardiopulmonary conditions and help save more lives.

ZOLL Medical Corporation appreciates and values diversity. We are an Equal Opportunity Employer M/F/D/V. 

ADA: The employer will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990

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All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.