Administrative Assistant

Who we are:

Pharo Management is a leading global macro hedge fund with a focus on emerging markets. Founded in 2000, the firm has offices in London, New York and Hong Kong and currently manages $7 billion in assets across four funds. Pharo trades foreign exchange, sovereign and corporate credit, local market interest rates, commodities, and their derivatives.  We trade in over 70 countries across Asia, Central and Eastern Europe, the Middle East and Africa, Latin America as well as developed markets. Our investment approach combines macroeconomic fundamental research and quantitative analysis.

Pharo employs a diverse, dynamic team of 125 professionals representing over 20 nationalities and 30 languages. We have a strong corporate culture anchored in core values such as collaborative spirit, creativity, and respect. We are passionate about what we do and are committed to attracting the best and brightest talent.

This is a great opportunity to join a market leader, and contribute to our continued success.

Job description:

We are looking for an Administrative Assistant to support the daily operation of Pharo’s Hong Kong office. This is a varied role, with the successful candidate being responsible for the following:

Office Management

• Manage reception, greet visitors and answer incoming calls
• Assist with office administration tasks such as document management, data entry and filing
• Assist with office maintenance including keeping the office tidy throughout the day
• Manage cleaners to ensure all cleaning is done to a high standard
• Liaise with building management on all maintenance and operation issues
• Assist in coordination of meetings and Zoom calls
• Provide logistics support, including organising couriers and mail management
• Organise business travel including flights, hotels and visas
• Liaise with third-party service providers on billing, contract renewals and any other ad-hoc issues
• Coordinate company events such as the annual holiday party
• Participate in the planning and execution of the company’s volunteer program
• Liaise with our other offices and provide support to the wider admin team as needed

Finance

• Ensure all invoices are promptly processed by Finance and maintain files of invoices processed
• Assist the Finance Officer with expense reimbursement process

HR

• Assist with interview coordination
• Maintain time off records in HRIS
• Apply for or renew staff work visas if necessary

Compliance

• Maintain the Gifts and Entertainment log
• Maintain the Meetings and Government Officials log
• Assist with other ad-hoc compliance tasks when needed

Required qualities and skills:

• Excellent English oral and written communication skills
• Strong organizational skills
• Impeccable attention to detail
• Strong work ethic, friendly and approachable
• Ability to take ownership and work independently and as part of a team
• Proficiency in Outlook and Microsoft 365 Suite
• 3+ years’ experience in an administrative role
• Fluent in English, Cantonese and Mandarin, able to type Chinese
• Bachelor’s degree preferred

Work status and location:

• Full time in Hong Kong