Administrative Assistant

Job Description

Topel Forman is looking for a smart, creative, self-driven, reliable, and well-rounded Administrative Assistant to join our team in our Chicago, IL office. As the Administrative Assistant, you will work within the operations team to provide world-class client service to our Professional Staff and clients, including day-to-day duties, including administrative, organizational, and process improvement tasks that will streamline the internal and external operations of the management team and provide excellent client service.

We are a growing firm and looking for someone to hit the ground running by becoming an integral part of the team. No two days will ever be the same, so this person should enjoy working in a face-paced, evolving setting that is driven by tight deadlines. This position is a hybrid position with at least one day in the office at our Chicago, IL location. Days could vary based on workload.

Responsibilities

Ongoing Daily Responsibilities

• Administrative support
• Billing
• Report Generation
• Correspondence
• Client Support
• Performs special projects and other accounting tasks as needed or assigned

Administrative Seasonal Responsibilities

• Quarterly Estimates
• Extensions
• Tax Return Documentation Management
• Assembly/Scanning/Bookmarking

Required Qualifications

• 1 to 3 years of relevant administrative assistant experience in a small to mid-size office environment
• Working knowledge of MS Office (Word, Excel and Outlook) and Adobe
• Effective interpersonal skills and flexibility to adapt to a variety of personalities
• Ability to provide premier service to internal/external clients with a can-do attitude
• Strong organizational skills and attention to detail
• Capable of prioritizing and executing multiple tasks and projects in a dynamic, deadline-oriented environment
• Professional demeanor and the ability to handle firm and client information confidentially
• Must be able to work overtime seasonally (February-April & August-October) including evenings and weekends

Who We Are

Topel Forman, an award-winning, full-sized certified public accounting firm, has been named one of Inside Public Accounting's Best of The Best Firms and an AccountingToday Regional Leader and Firm to Watch. With a rich 63-year history, our services cater to diverse clients, ranging from individuals to corporations, offering comprehensive solutions in accounting, tax, attestation, family office, and advisory services. Guided by values of flexibility, integrity, respect, and excellence, we stand out through our commitment to world-class client service and offer an enriching professional environment. Our inclusive culture fosters growth and collaboration and provides employees flexible work options and a robust benefits package. Our compassionate leadership and welcoming culture support personal and professional successes. 

Benefits

• • 35-hour workweek during non-busy season 
  • Flexible working options
  • To learn more about our firm and benefit offerings, please visit our careers page.

Hybrid Work Internet Policy 

Internet requirements for working hybrid: We require an internet plan with the following minimum upload and download speeds for best connection: 200+ Mbps download and 20+ Mbps upload. Home Wi-Fi should be password protected.