Administrative Assistant | Accounts Receivable Support

About Us:

Headquartered in St. Louis, MO, USA, Afinitas is the global market leader for pipe and precast concrete equipment, forming systems and concrete accessories used to build the world’s critical transportation, water and utility infrastructure systems. Afinitas is known for the innovative technologies and services it provides through its trusted HawkeyePedershaab, BFS, New Hampton Metal Fab and other well-known brands, which customers have relied upon for decades. Afinitas is a part of BW Forsyth Partners, LLC, the investment arm of Barry-Wehmiller, a $3 billion organization with nearly 12,000 team members united by a common belief: to use the power of business to build a better world.

Job Description:

ESSENTIAL FUNCTIONS & RESPONSIBILITIES

• Responsible for answering and directing incoming phone calls
• Greet and direct customers, truck drivers, and visitors
• File, copy, and scan documents
• Process both incoming and outgoing mail.
• Schedule UPS & Speedee ground shipments
• Prepare and send Material Certifications to customers
• Prepare customer invoices, credit memos, and DMR’s
• Prepare miscellaneous invoices and monthly statements
• Enter basic sales orders as needed
• Prepare daily deposits, posts cash receipts, and reconcile variances
• Processes customer credit card payments
• Review of customer accounts for credit and collection issues
• Other duties as assigned

QUALIFICATIONS

• Two – Three years in administrative or account receivable role
• Proficient Microsoft Office skills to include Word, Excel, PowerPoint, Outlook and internet-based systems. 
• Excellent written and verbal communication skills
• Detail-oriented and action-oriented
• Ability to meet deadlines and remain focused while managing multiple priorities and projects
• Ability to work independently as well as collaboratively as part of team
• Strong orientation to client and internal and external customer needs

WORK ENVIRONMENT

• This is an office position associated with a manufacturing facility. The employee must be able to correctly wear and use any Personal Protective Equipment (PPE) required by the employer when in the manufacturing area.

At Barry-Wehmiller we recognize that people come with a wealth of experience and talent beyond just the technical requirements of a job. If your experience is close to what you see listed here, please still consider applying. We know that our differences often can bring about innovation, excellence and meaningful work—therefore, people from all backgrounds are encouraged to apply to our positions. Please let us know if you require reasonable accommodations during the interview process. ​

Barry-Wehmiller is an equal opportunity employer. M/F/D/V This organization uses E-Verify.

Applicants may be subject to pre-employment screening which may include drug screening, reference checks, employment verifications, background screening and/or skills assessments.

Company:

Afinitas