Administrative Assistant & Back Office Support (Cat. Prot. 68/99)

RESPONSIBILITIES
The search is for people protected by Law 68 of March 12, 1999: targeted placement of people with disabilities and protected categories.
Administrative assistant (85%)

• Assists the organizational unit with varied to complex correspondence, personnel records and documents, varied to complex reporting, travel itineraries, staff memberships, etc.
• Assists the organizational unit with more complex projects, which may include researching issues and drafting documents for review by the assigning staff member.
• Relieves the organizational unit of administrative work where appropriate, including preparing varied to complex reports, typing documents, filing, answering questions regarding the organizational unit procedures and processes, screening phone calls as appropriate, etc.
• Answers varied to somewhat complex telephone inquiries and directs visitors as needed.
• Assists in the budgetary process for the organizational unit (Purchases for facilities in Oracle)
• Schedules, coordinates and maintains calendar and travel itineraries for one or more individuals within the organizational unit
• Meeting and event management support, including booking cabs, catering, meeting rooms, miscellaneous and support as needed
• Registration onboarding new employees, coding new badges and asset delivery , and outboarding outgoing employees
• Company generic @PEC management
• Recording and filing expense reports, extracting employee travel and overnight allowances, and recording data on appropriate file shared with Finance colleagues
• Supporting the Sourcing colleague about the management of the company car fleet, sorting any fines, and sending car insurance according to company needs
• As needed, corporate cash keeping and related month-end closing.
• Read and follow the Underwriters Laboratories Code of Conduct and follow all physical and digital security practices.
• Performs other duties as directed.

Backup office/Reception area (15%)

• Receiving incoming calls
• Receiving incoming couriers and preparing outgoing couriers
• Booking meeting rooms and checking that they are in order at the end of the meeting.
• Recording technical interventions on special register
• Sorting mail both delivered to reception and taken from the box at the entrance
• Registration of visitors on IVisitor
• Sorting incoming mail on [email protected] to relevant sales and finance departments
• On request, sending telegrams

QUALIFICATIONS

• Higher Secondary Education plus generally three to five years of related administrative assistant experience.
• Fluent Italian language skills (written & verbally)
• English language skills (good knowledge)
• Demonstrated ability to use various PC-based software packages for moderately complex word processing, graphics and spreadsheets.
• Good organizational skills, problem solving and self control are required

ABOUT US
A global leader in applied safety science, UL Solutions (NYSE: ULS) transforms safety, security and sustainability challenges into opportunities for customers in more than 110 countries. UL Solutions delivers testing, inspection and certification services, together with software products and advisory offerings, that support our customers' product innovation and business growth. The UL Mark serves as a recognized symbol of trust in our customers' products and reflects an unwavering commitment to advancing our safety mission. We help our customers innovate, launch new products and services, navigate global markets and complex supply chains, and grow sustainably and responsibly into the future. Our science is your advantage.