Administrative Assistant (Contract)

The Role:

ElevateBio is seeking a Contract, Administrative Assistant to work the business development team at BaseCamp in Waltham. The ideal candidate will have experience with scheduling meetings, expense reports, managing small projects and other tasks as assigned. Communication is of paramount importance with this role, so having a high level of comfort interacting with all levels of management and guests of all kinds is a must. This is a multifaceted role that covers development and continual progression of a collaborative corporate culture, including social and team building events and planning/facilitation of large and complex meetings.

Here’s What You’ll Do:

• Oversee day-to-day administrative tasks for the business development team
• Work with direct manager on calendar tasks, department expense reports, scheduling customer visits, coordinating conference events for the team
• Partner with a variety of team members to execute initiatives and events
• Provide coordination support for meetings, as needed, including catering and IT assistance
• Various additional clerical and administrative tasks as needed, not limited to responding to inquiries via email, filing and scheduling
• Coordinate with IT department with department equipment requests and issues
• Order and maintain marketing inventory

Requirements:

• 2+ years previous administrative experience
• Experience and comfort with a small biotech company environment preferred
• Must have strong ability to exercise sound judgment and professional maturity
• Must be able to handle a high volume, fast-paced environment
• Well organized, self-motivated handworker, very smart independent thinker, works well under pressure and deadlines, detail oriented
• Must be able to work cooperatively as a team member
• Excellent interpersonal and communication skills (both verbal and written) are a must
• Ability to interact with internal and external contacts at all levels of management including Executives and Senior Management
• A thorough knowledge of word-processing and standard office equipment is required
• Must have advanced skills with MS Word, Excel, PowerPoint and Outlook