Administrative Assistant (Contractor)

What You’ll Do

As a Team Administrator, you will be responsible for the day-to-day activities of the team with a high level of independence, ensuring efficient operations and adherence to company policies and procedures.

Location: Onsite at our San Jose office/headquarters 5 days per week.

• Prepare vendor list for general services, benchmark and develop service vendor scope of work, contact vendors for proposals, evaluate and recommend selection of vendors for RFP.
• Manage team budget balance, monitor expenses, and maintain financial records in coordination with the finance department.
• Support 3rd party solution evaluations by assisting in the evaluation process and providing feedback on potential solutions.
• Provide daily operations support in expense tracking, invoice payments, creation of budget requests, purchase requests & purchase orders, PUMIs, and all other financial functions
• Conduct periodic meetings with service vendors to discuss and verify all contract conditions and perform timely inspections
• Assist in internal communications efforts by creating learning content and gathering feedback from users.
• Support your team, empowering their achievements, facilitating self-management, developing growth opportunities, and proactively planning for the future.

What You Bring

• 2-4 years of experience in a related field.
• Bachelor or AA degree
• Proficiency in Microsoft Office applications including Excel, Word, PowerPoint, and SharePoint.
• Strong organizational skills and ability to manage multiple tasks simultaneously.
• Detail-oriented, with a focus on accuracy and attention to detail.
• Excellent communication skills and ability to collaborate effectively with team members.
• Review supply orders placed for contract price items with the vendor
• Provide support for product review and procurement of all day-to-day and special project supplies
• Ability to work independently, prioritize tasks, and meet deadlines.
• You’re inclusive, adapting your style to the situation and diverse global norms of our people.
• An avid learner, you approach challenges with curiosity and resilience, seeking data to help build understanding.
• You’re collaborative, building relationships, humbly offering support and openly welcoming approaches.
• Innovative and creative, you proactively explore new ideas and adapt quickly to change.

W-2 Contract position through Eastridge MSP

Benefits options through Eastridge MSP staffing partners

No H1B Sponsorship

Candiate must be local to the San Jose/Bay Area market