Administrative Assistant, Investment Banking Japan

Job Description
A successful Administrative Assistant possesses structure, attention to detail, quality focus, high energy and flexibility to a high-paced deadline driven organization.
As an Administrative Assistant in Investment Banking Japan, you will represent the manager/group with professional courtesy and acumen, and deliver flawless output, including interaction with various executive level external and internal clients across the lines of businesses. You will need to adapt procedures, processes and techniques to complete assignments in line with the department's activities and goals. In this role, you will need to work well in a team environment.
You will be 100% relied upon to manage and take responsibility for your stakeholders' diary, travel, expense management and everyday needs. You will require minimal direction whilst utilizing your strong attention to detail to navigate support for the group.
Job responsibilities

• Manage calendar and associated tasks such as booking conference rooms, audio visual equipment, documentation, meeting scheduling etc.
• Arrange meetings for visitor(s), management meetings
• Coordinate logistics for business trips and team travel arrangements, when appropriate
• Filing, invoicing and processing of expense claims and related record-keeping, maintain department's records and handle phone enquiries
• Assist and/or leading the organization of events (both internal and external)
• Handle personnel on-boarding and off-boarding coordination, including logistics for new staff
• Assisting in ad hoc project administration support when required

Required qualifications, capabilities, and skills

• Excellent interpersonal and communication skills with experience working with a variety of cultures
• Strong organizational skills, meticulous with details and able to work under high pressure and tight deadlines
• Able to work with a high degree of autonomy as well as part of a team
• Experience in managing relationships across all levels
• Strong proficiency in both written and spoken Japanese and English
• Strong Microsoft Office skills

Preferred qualifications, capabilities and skills

• Experience in finance firms would be an advantage

About Us
J.P. Morgan is a global leader in financial services, providing strategic advice and products to the world's most prominent corporations, governments, wealthy individuals and institutional investors. Our first-class business in a first-class way approach to serving clients drives everything we do. We strive to build trusted, long-term partnerships to help our clients achieve their business objectives.
We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as mental health or physical disability needs. Visit our FAQs for more information about requesting an accommodation.
About the Team
The Corporate & Investment Bank is a global leader across investment banking, wholesale payments, markets and securities services. The world's most important corporations, governments and institutions entrust us with their business in more than 100 countries. We provide strategic advice, raise capital, manage risk and extend liquidity in markets around the world.
Investment banking is about more than offering industry-leading advice and financial expertise. Teams serve clients by building long-term, trusted partnerships that put their needs first. The world's largest corporations, institutions and governments rely on the in-depth industry knowledge and market insights provided, knowing their goals are our top priority.