Administrative Assistant

How You'll Contribute

• Provide administrative support to the Facility Manager management staff and HR Department
• Reporting and data entry
• Generate Purchase Orders and requisitions
• Plan coordinate and support internal meetings employee engagement initiatives wellness activities and company events including managing event logistics vendor coordination catering scheduling materials preparation and on-site support.
• Act as a receptionist and answer the telephone professionally and record and return all messages within 24 hours
• Maintains customer and employee confidence and protects operations by keeping information confidential
• Maintain office inventory supplies
• Prepare correspondence presentation materials project planning and development and various reports.
• Produces information by transcribing formatting inputting editing retrieving copying and transmitting text data and graphics.
• Respond to inquiries from both external and internal contacts and provide direction to appropriate departments for response and when necessary initiate timely follow-up.
• Receive and distribute incoming mail; review and evaluate mail to identify those items requiring priority attention
• Handle any HR function for the facilities that may be asked in a confidential manner
• Handle issues that arise around the facility management schedule outside vendors for service-related requirements
• Participate/Chair the local health and safety wellness and social committees

Strengths that Shine in This Role

• Strong communication skills both written and verbal.
• Ability to take initiative and work proactively under minimal supervision.
• Superior organizational skills with a meticulous attention to detail.
• Ability to prioritize and successfully complete tasks while working under pressure in a fast-paced environment.
• Team-player with strong interpersonal skills and a professional attitude capable of fostering strong working relationships with all levels of staff within the organization as well as external contacts.
• Ability to work with sensitive and confidential material.
• Ability to plan research topics and be creative

Skills That Matter in This Role

• 2-5 years of experience in an administrative assistant capacity.
• Excellent computer skills including a high degree of proficiency in Microsoft Word Excel and PowerPoint.
• Fluency in Spanish
• Previous experience planning and executing events
• Demonstrated experience in budget management and expense tracking.
• Strong analytical skills with the ability to exercise judgment when dealing with problems or issues that may arise.
• Solid multi-tasking skills with the ability to manage and balance large volumes of work
• Other Education/Certification/Training preferred:  High School Diploma

Why You’ll Love Working Here

• Enjoy excellent benefits with low premiums plus Healthcare and Wellness Spending Accounts to keep you and your family covered
• Earn more with shift premiums and annual performance-based bonuses
• Plan for your future with 401K matching
• Take advantage of generous paid time off — including vacation holidays sick personal birthday and volunteer days
• Dress comfortably every day with our casual dress code
• Free on-site parking for easy stress-free commutes
• Give back with two paid volunteer days to support causes you care about
• Be recognized and rewarded through our employee appreciation and recognition programs 

What We Do

KUBRA provides customer experience management solutions to some of the largest utility and government entities across North America. Our portfolio includes billing and payments alerts and preference management artificial intelligence solutions mobile apps and utility mapping solutions. KUBRA reaches over 40% of households in the U.S. and Canada providing performance-driven value to more than 475 clients and their customers.

Why Work With Us

At KUBRA inclusive culture and employee development are prioritized alongside impactful work and social responsibility fostering a fulfilling forward-thinking workplace.

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