Administrative Assistant, Media

We are UMG, the Universal Music Group. We are the world’s leading music company. In everything we do, we are committed to artistry, innovation and entrepreneurship. We own and operate a broad array of businesses engaged in recorded music, music publishing, merchandising, and audiovisual content in more than 60 countries. We identify and develop recording artists and songwriters, and we produce, distribute and promote the most critically acclaimed and commercially successful music to delight and entertain fans around the world.
 

How we LEAD:

We are hiring for a Media Administrative Assistant to support a high-level Public Relations team. The ideal candidate will have an interest in Public Relations experience supporting an SVP level or higher and have great judgment with discretion and confidentiality.

How you’ll CREATE: 

• Arrange meetings and conference calls via telephone and email
• Manage/update calendars for executives.
• Track departmental budgets and process invoices
• Coordinate and prioritize incoming verbal and email requests
• Book travel, accommodations, & transportation
• Maintain a strong working knowledge of employees, and important external contacts
• Work closely with other administrative assistants
• Exercise discretion when patching calls, rolling calls, and interrupting meetings
• Process travel & entertainment expenses 
• Coordinate and book complex and frequent travel; prepare itineraries 
• Manage project deadlines, including keeping organized status reports 
• Assist with organizing meetings and event planning 
• Design and create visual marketing presentations and decks
• Track release updates, press stories and TV airdates for the department

Bring your VIBE: 

• Bachelor’s degree in Music, Business, Communications or relevant field 
• Previous experience working with a music label or public relation firm, preferred 
• Ability to interact comfortably and effectively with employees of our company at all levels 
• Must be highly organized and forward-thinking 
• Self‐motivated, proactive, and resourceful
• Flexible – able to adjust to changing priorities, and able to multi‐task
• Excellent customer service skills
• Excellent time management skills
• Excellent written and verbal communication
• Strong proficiency and working knowledge of Microsoft Office Products
• Creative skills a plus (Adobe Creative Suite, Keynote)

Perks Playlist:

• Be part of an entrepreneurial, global organization that values authenticity, drive, creativity, relationships, and a competitive spirit

• Comprehensive medical, dental, vision, and FSA options, as well as:

  • 100% coverage for out-patient mental health services

  • Wellbeing reimbursements for fitness classes, spa treatments, meal services, travel, and so much more (up to $720/year)

  • A lifetime fertility support allowance of $30,000 to plan participants

  • Student Loan Repayment Assistance and Tuition Reimbursement

  • 100% immediately vested 401(k) match on the first 5% of your contribution on eligible compensation

• Variety of ways to prioritize much-needed time away from work including:

  • Flexible Paid Time Off (PTO) for exempt employees

  • 3-weeks PTO for non-exempt employees

  • 2-weeks paid Winter Break

  • 10 Company Holidays (including Juneteenth and Wellbeing Day)

  • Summer Fridays (between Memorial Day and Labor Day)

  • Generous paid parental leave for every type of parent

Check out our full overview of benefits on the Perks Playlist page of the career site.

Disclaimer: This job description only provides an overview of job responsibilities that are subject to change.
Universal Music Group is an Equal Opportunity Employer

We are an E-Verify employer in Alabama, Arizona, Georgia, Mississippi, North Carolina, South Carolina, Tennessee, and Utah.

For more information, please click on the following links.

E-Verify Participation Poster: English / Spanish

E-Verify Right to Work Poster: English | Spanish

Job Category:Public Relations, Communications, Publicity & Artist Relations

Salary Range:

$34,935 - $48,600

The actual base salary offered depends on a variety of factors, which may include, as applicable, the qualifications of the individual applicant for the position, years of relevant experience, specific and unique skills, level of education attained, certifications or other professional licenses held, and the location in which the applicant lives and/or from which they will be performing the job. All candidates are encouraged to apply.