Administrative Assistant - (On-Site)

The Aerospace Corporation is the trusted partner to the nation's space programs, solving the hardest problems and providing unmatched technical expertise. As the operator of a federally funded research and development center (FFRDC), we are broadly engaged across all aspects of space- delivering innovative solutions that span satellite, launch, ground, and cyber systems for defense, civil and commercial customers. When you join our team, you'll be part of a special collection of problem solvers, thought leaders, and innovators. Join us and take your place in space.
At Aerospace, we are committed to providing an inclusive and diverse workplace for all employees to share in our common passion and aspiration - to carry out a mission much bigger than ourselves.
EXCITING TIMES AT AEROSPACE CORPORATION!
The Communications Technologies and Engineering Division (CTED) at Aerospace Corporation helps our customers solve the hardest problems in Satellite Communications, Signal Intelligence (SIGINT), and Position, Navigation and Timing (PNT). CTED provides solutions broadly covering architecture, policies, system design, performance, and development of innovative prototypes in our laboratories. The division interacts with all major space customers to address their needs from terrestrial networks, ground stations and wireless systems to spacecraft, with a strong focus on robust and resilient communications.
We are seeking to hire an Administrative Assistant, who will look to perform a wide variety of key administrative and operational tasks for CTED. The selected individual will provide collaborative administrative support to ensure effective and efficient operations, tasks, processes, and procedures quickly while working closely with leaders, colleagues, and customers across the enterprise.
*This role may have the flexibility to support in a hybrid work model; majority will be required on-site in Chantilly, VA.
What You'll Be Doing

• Internal and external meeting and event support and execution (i.e., reserve conference rooms, AV requests, visitor planning, catering)
• Books travel and processes various types of expense reports
• Executes onboarding requirements
• Acts as the Functional Time Administrator (FTA) for the group/division
• Submits order requests (i.e., equipment, office supplies, software, supply chain)
• Submits incoming and outgoing VARs/clearances
• Office equipment management to include inventory tracking
• Generates reports and documents (compile/edit/publish)
• Improves and ensures effective processes/systems that provide superior organization, efficiency and industry-lead technical best practices
• Collaborates with admins within the group, division, subdivision, and across the corporation to achieve coverage and increase efficiency
• Other duties as required

What You Need to be Successful
Minimum Requirements:

• High School Diploma, GED or equivalent
• Fundamental administrative skills: strategic execution of tasks, organization, detail-oriented, writing, and proofreading
• Technological fluency across a wide range of tools and platforms such as Microsoft Office applications including Outlook, Word, PowerPoint, Teams, SharePoint and Excel and meeting tools such as Teams, Skype and Zoom
• Fundamental communication & interpersonal skills: collaboration, resiliency, problem-solving, emotional intelligence, judgment, and decision-making, across all levels of the organization
• Ability to handle sensitive information appropriately
• Ability to work independently and/or cooperatively with a team to deliver innovative solutions and resolve issues
• This position requires the ability to obtain and maintain a TS/SSBI/SCI security clearance, which is issued by the U.S. government. U.S. citizenship is required to obtain a security clearance.

How You Can Stand Out
It would be impressive if you have one or more of these:

• Prior experience as an admin or similar role
• Familiarity with enterprise software packages such as Concur, Workday, JIRA, Confluence
• Familiarity with Aerospace corporate organizational structures, policies, processes, and practices
• Experience with classified data handling
• A current and active TS/SSBI/SCI security clearance, which is issued by the U.S. government is highly preferred. U.S. citizenship is required to obtain a security clearance.

Ways We Reward Our Employees
During your interview process, our team will provide details of our industry-leading benefits.
Benefits vary and are applicable based on Job Type. A few highlights include:

• Comprehensive health care and wellness plans
• Paid holidays, sick time, and vacation
• Standard and alternate work schedules, including telework options
• 401(k) Plan - Employees receive a total company-paid benefit of 8%, 10%, or 12% of eligible compensation based on years of service and matching contributions; employees are immediately eligible and vested in the plan upon hire
• Flexible spending accounts
• Variable pay program for exceptional contributions
• Relocation assistance
• Professional growth and development programs to help advance your career
• Education assistance programs
• An inclusive work environment built on teamwork, flexibility, and respect

We are all unique, from diverse backgrounds and all walks of life, yet one thing bonds all of us to each other-the belief that we can make a difference. This core belief empowers us to do our best work at The Aerospace Corporation.
Equal Opportunity Commitment
The Aerospace Corporation is an Equal Opportunity/Affirmative Action employer. We believe that a diverse workforce creates an environment in which unique ideas are developed and differing perspectives are valued, producing superior customer solutions. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, age, sex (including pregnancy, childbirth, and related medical conditions), sexual orientation, gender, gender identity or expression, color, religion, genetic information, marital status, ancestry, national origin, protected veteran status, physical disability, medical condition, mental disability, or disability status and any other characteristic protected by state or federal law. If you're an individual with a disability or a disabled veteran who needs assistance using our online job search and application tools or need reasonable accommodation to complete the job application process, please contact us by phone at 310.336.5432 or by email at [email protected]. You can also review Know Your Rights: Workplace Discrimination is Illegal, as well as the Pay Transparency Policy Statement.