Administrative Assistant (On-Site)

CALSTART is hiring an on-site Administrative Assistant to support our growing organization. This is a critical role for our operations team that will be partnering with and supporting multiple areas of the business. The Administrative Assistant will support physical maintenance of our Pasadena office, clerical duties, events & travel logistics, and serve as a general support system for key areas of the business. This is a high visibility opportunity where you will be supporting multiple stakeholders. 

 
Responsibilities:

• Represent CALSTART as our front of office, maintaining an on-site presence Monday through Friday, 8am-5pm 
• Upkeep of physical office space including maintaining organization and cleanliness as well as monitoring and resolving issues or maintenance needs 
• Serve as office receptionist answering and directing calls 
• Process key fob- HQ and key cards 
• Organize and schedule bi-weekly companywide meetings 
• Research products, vendors, services and events 
• Booking international and domestic travel for employees 
• Shipping and receiving, using FedEx, USPS, and UPS including packages up to 70 lbs. 
• Event support including set up, breakdown, logistics coordination, vendor management, and meal ordering 

Minimum Requirements:

• 3+ years experience as an Admin supporting a mid-size organization (200-500 employees) 
• Research fundamentals including investigation, evaluation and decision making 
• Computer and technology skills
• Experience working across various teams and multiple stakeholders
• Strong ability to meet or exceed deadlines.
• Strong attention to detail
• Problem solving skills
• Time Management skills and the ability to multi-task as well as effectively prioritize tasks.
• Outstanding written and oral communication skills 
• Ability to lift up to 70 lbs 

Preferred Experience: 

• MS suite proficiency 
• 5 years of experience in an administrative role 

About CALSTART: 

We are a nationally and internationally recognized clean transportation industry organization with offices in multiple states. With 30 years of experience, we work with both public and private sectors to break down barriers to innovation and drive the transportation industry to a clean and prosperous future.

We work with member companies and the broader industry – including fleets, manufacturers, public agencies, and fuel providers – to advance the clean transportation industry. Our work is organized into the major initiative areas: cars, buses, trucks and off-road vehicles, clean fuels and infrastructure, and innovative mobility. We advance each of these sectors by supporting technology development, assessing and validating new technologies and products, accelerating market growth by supporting clean vehicle incentive programs, providing policy guidance and implementation, and providing value-added services to our member organizations. We believe now is our time, and we are planning for growth. If you want a career where you can make a real impact and benefit both society and the environment, you should consider coming to work with us!

Salary and Benefits:

• Competitive annual salary based on experience.
• Performance-based growth opportunities.
• Competitive company-paid health plan that includes dental and vision care.
• Retirement plan with a generous company contribution.
• Employee Incentive Program (bonus) yearly based on performance.
• Telecommuting and flexible work hours as appropriate
• Rewards for alternative commuting to and from work.
• Committed to employee growth and development.

If you are up to this challenge, we invite you to apply for this role. Qualified candidates, please apply online with your resume and cover letter at www.calstart.org/careers

CALSTART includes the complete salary range amount $40,809.60- $54,320.00 of the job announced. We determine pay based on education, experience, internal equity, and any other factors relevant to the job. Pay for this role will typically be from $40,809.60-$47,564.80.

CALSTART, Inc. is an equal-opportunity, affirmative-action employer that celebrates diversity in all forms. Our inclusive environment focuses on making decisions based on merit without regard to race, color, hair texture, gender, religion, age, nationality, social or ethnic origin, sexual orientation, gender identity, gender expression, LGBTQIA+ status, marital status, pregnancy, disability, genetics, veteran status, or any other characteristic protected by law or not. This applies to any terms, conditions, and privileges of employment, including recruiting, hiring, transferring, training, pay, incentives, benefits, discipline, promotion, lay-offs, and termination. Underrepresented candidates are encouraged to apply.