Administrative Assistant / Sales Coordinator

Gallery Media Group is a rapidly growing digital media company whose mission is to “make positivity louder.” Its three key sectors include: 

• Media + Publishing: PureWow, a women’s lifestyle brand; ONE37pm, a men’s lifestyle brand at the intersection of culture, music, NFTs and sports; and a collection of premium podcast shows that includes the GaryVee Audio Experience, Card Talk, In House with Arielle Charnas, Royally Obsessed and The CMO Podcast with Jim Stengel
• Social Portfolio: 50+ owned + operated accounts across TikTok, Instagram, Twitter and Pinterest, including running TikTok accounts for brand partners
• Talent and Influencer Arm: Strategy and activations ranging from celebrity partnerships and stunts to year long ambassadorships and campaign work across platforms and categories 

We are seeking a full-time Administrative Assistant & Sales Coordinator to work closely with our Chief Revenue Officer in New York City. If you’re a recent grad or experienced assistant looking for immersion into the digital publishing/media world, this role is for you. This person has the ability to exercise good judgment in a variety of situations, with strong written and verbal communication and the ability to maintain a realistic balance among multiple priorities. This person should be able to work independently on projects, from conception to completion, and must be able to work under pressure.

Responsibilities:

• Proactively manage the CRO’s schedule throughout the day, ensuring that they are where they need to be, prepared for meetings in advance, and ready to seize opportunities where they appear
• Arrange and coordinate meetings and events as well as professional reservations and travel arrangements
• Determine appropriate course of action, referral, or response
• Manage a variety of special projects for the CRO
• Prioritize conflicting needs; handles matters expeditiously, and proactively
• Monitor a stream of emails for to-dos and relevant information
• Attend, take notes and participate in various departmental meetings, brainstorms, calls, etc. 

  Qualifications:

• You must truly thrive on multitasking. Someone’s arrived for a meeting, the phone is ringing, and the CRO is asking you a question at once. In all of this, you are calm and capable
• Already a master of the “technical” skills of being an assistant in an extremely fast-paced environment: replying to DM/IMs, handling deliveries, coordinating travel, etc. 
• Advanced knowledge and experience utilizing the Google suite - Gmail, Google Calendar, Google Documents, Google Sheets, Google Slides
• Highly capable of managing priorities and deadlines; can speak to past experience demonstrating these skills
• Willingness to involve oneself in every aspect of being an assistant - from large and creative tasks, to the everyday needs that keep the trains running on time
• High-level energy and enthusiasm
• Attention to detail and demonstration of such vigilance
• Excellent communication skills, both verbal and written
• Not afraid to ask needed follow-up questions or clarify a situation to do the best job possible
• Patient, a self-starter, and able to adapt in a rapidly shifting environment
• You are able to work with diverse personalities and experiences
• Basic understanding of sales is a plus
• Experience with Mac and apple products a plus

Location: New York (hybrid)

Unsure if you meet the qualifications? We are always looking for talent which will continue to cultivate an inclusive and representative team that will enhance our perspectives, skill sets, background, and behaviors. We encourage those who are passionate about what we do to apply!

• Exact compensation may vary based on skills, experience, and location
• Base Salary $40-50k
• Employer-sponsored 401k with match
• Medical, Dental and vision coverage
• Caregiver (Parental) Leave
• Unlimited PTO
• Health and Wellness benefits

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