Administrative Assistant, Venture Investing

Mach49 is the Growth Incubator for Global Businesses. 

We are 100% focused on execution helping companies Disrupting InsideOut™ and Disrupting OutsideIn™ to drive meaningful, sustainable growth for their companies, their people, their communities and the world. Together with our clients we….

• Launch Ventures leveraging the client’s talent, customers, assets, core competencies to ideate, incubate, accelerate and scale disruptive new ventures
• Build Incubators that develop client team capability (not dependency) and enable our customers to drive growth for years to come (without us)
• Do Corporate Venture Investing and Partnering with the discipline embraced by top-tier Venture Capitalists
• Bring the Silicon Valley Inside building an internal ecosystem equipped to seize the Mothership advantage and beat the startups at their own game.

Mach49 is seeking an Administrative Assistant who will be responsible for supporting our Venture Investing team. This position requires initiative, attention to detail, ability to learn quickly and work well in a team environment. You should expect to manage internal and external relationships, work with senior executives, interact with external clients and demonstrate superb communication skills. This is an ideal position for a talented individual who is a self-starter and wants to work in a dynamic, fast-moving, collaborative environment.

100% Remote - however candidate must reside in the New York City, Boston, or Philadelphia metro areas - Availability to occasionally commute to and coordinate on-site meetings and/or conferences in NYC, Boston or Philadelphia

The Role                                           

• Calendar management - coordinate and prioritize meetings for multiple complex calendars across global time zones
• Assist the Executive Operations Administrator with special projects such as team events, team onboarding, project management, internal systems, and various other team management projects.
• Event Management - assist in planning and managing a variety of events such as team dinners and various other client events and conferences.
• Expense Management - process invoices and expense claims for team members.
• Work with a large admin team for internal matters like policies and procedures and general dissemination of information to the team.
• Scheduling complicated domestic and international travel 
• Organizing, prioritizing and coordinating multiple work activities and projects for the Partners

Requirements

• 2-5 years of work experience in the capacity of an Executive/Administrative Assistant or Office Manager
• Bright, high-energy individual, with a passion to learn and contribute
• Deep experience performing administrative work that requires analysis, initiative, discretion, and independent judgment
• Willing to "roll up sleeves"
• Detail oriented and customer service focused
• Excellent written and verbal communication skills
• Flexible in response to changing needs with the skills to prioritize and meet necessary deadlines.
• Able to support meetings and email communication across various Mach49 time zones
• Work well across the organization with employees of all levels and in all departments
• Strong G Suite, Keynote/PowerPoint, Zoom and calendaring skills
• Previous startup, corporate or venture capital experience a plus

We require background and reference checks, and when and where allowable that new hires be fully vaccinated against COVID-19, and that all associates, clients, and guests who choose to attend in-person Mach49 events provide proof of vaccination and follow local requirements and mask mandates. Working together, we can protect our global community.

Mach49 is an Equal Employment Opportunity Employer. We’re building a diverse, inclusive, empathetic community where every one of us belongs. A place — not just a workplace — that reflects the people of all races, genders, sexual orientations, national origins, backgrounds, and perspectives who share our world.

Physical requirements include ability to communicate effectively in written and oral forms, to listen and hear and/or read on and through electronic devices for extended periods of time.

Authorization to work remotely within the US required.

Base salary range: $75K - $100K

*LI-TM1