Administrative Associate I

Ball Aerospace is powered by endlessly curious people with an unwavering mission focus. We pioneer discoveries that enable our customers to perform beyond expectation and protect what matters most. We create innovative space solutions, enable more accurate weather forecasts, drive insightful observations of our planet, deliver actionable data and intelligence, and ensure those who defend our freedom go forward bravely and return home safely.
At our core, we're passionate, committed people who believe together we can achieve extraordinary things. We work collaboratively with each other, our customers and partners to solve the world's greatest challenges. That means listening to one another, providing feedback and partnering across all levels. We value our inclusive culture where everyone is heard equally and creativity thrives. Each team member is fully invested in our mission and we bring an energy to work every day that propels our business and motivates us all to Go Beyond.®
For more information, visit Ball Aerospace Career Site or connect with us on LinkedIn , Facebook , Twitter or Instagram .
The National Defense Strategic Business Unit works with members of the military, intelligence and defense communities to deliver space systems that drive mission success. From space situational awareness to Intelligence, Surveillance and Reconnaissance, we provide resilient mission-level solutions for the nation's greatest challenges.
Administrative Associate I
Be part of the excitement and join our National Defense team. This role would be expected to Go Beyond with Ball Aerospace and provide comprehensive administrative support to multiple programs.
The selected candidate will provide a full range of administrative work assignments for program teams. We are looking for an ambitious Administrative Associate who is driven, detailed, highly organized, level-headed, an effective communicator and comfortable interacting with all levels of management.
What You'll Do:

• Provide administrative support for programs and associated program team members in the National Defense organization.
• Perform basic administrative tasks, preparing reports, compiling data, coordinating activities, investigating and resolving problems.
• Gather data; maintain databases, records, spreadsheets; prepare various schedules and perform data entry, etc.
• Prepare documents, communications, and presentation materials for meetings and presentations.
• Maintain program calendars and schedule meetings in Outlook.
• Set-up and support meetings.
• Order catering for meetings.
• Make conference room reservations.
• Prepare various paperwork in support of program needs.
• Coordinate office moves for new and current program team members.
• Assist with incoming phone calls.
• Make travel arrangements and reservations.
• Prepare travel and business expense reports using Deltek.
• Perform computer data entry, retrieval, and word processing. Operate other computer software programs and various other types of office equipment.
• Maintain various tracking databases in Excel.
• File and retrieve records, folders, or other materials.
• Coordinate events and training for the Strategic Business Unit (SBU).
• Work with sensitive and highly confidential information and situations appropriately and maintain proper confidentiality.
• Represent organizational unit in working with administrative policies and procedures.
• Maintain a regular and predictable work schedule.
• Establish and maintain effective working relationships within the department, the Strategic Business Units, Strategic Capabilities Units and the Company. Interact appropriately with others in order to maintain a positive and productive work environment.
• Perform other duties as necessary.

What You'll Need:

• High School diploma or equivalent.
• Each higher-level related degree, i.e., Bachelor's or Master's, may substitute for two years of related experience. Degree must be from a university, college, or school which is accredited by an agency recognized by the US Secretary of Education, US Department of Education.
• Basic computer knowledge (Microsoft Office Applications).
• Ability to work under pressure and handle multiple assignments concurrently.
• Demonstrated decision making based on knowledge of organization policies and procedures, and the Program Manager's requirements.
• Ability to maintain confidentiality concerning sensitive information.

Full-Time On-Site Work Environment: This position requires regular in-person engagement by working on-site full-time. Travel and local commute between Ball campuses and other possible non-Ball locations may be required.
Working Conditions:

• Ball Aerospace is a drug-free workplace, which is imperative to the health and safety of all employees and is required as a condition of receiving contracts from federal agencies. Please remember that regardless of the legalization of marijuana in Colorado and other states, possession and use continues to be illegal under the federal Controlled Substances Act. This includes the use of some CBD products. A post-offer, pre-employment drug test is a condition of employment.
• Work is performed in an office environment.

A current DoD clearance and/or SCI access with Polygraph is not required to be eligible for this position, however applicant must be willing and eligible for submission within 60-90 days after an offer is accepted and must be able to maintain the applicable clearance/access. By applying to this position, you are agreeing to complete a National Security Clearance Pre-Screen Questionnaire to evaluate your general ability to obtain the required security clearance or government customer access associated with this position.
Relocation for this position is not available.
Compensation & Benefits:

• HIRING SALARY RANGE: $18.03 - $23.80 per hour (Salary to be determined by the education, experience, knowledge, skills, and abilities of the applicant, internal equity, and alignment with market data.)
• This position includes a competitive benefits package. For details, copy and paste https://bit.ly/3pNSnxv into your browser or visit our careers site.

US CITIZENSHIP IS REQUIRED
Ball Aerospace is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.
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