Administrative Associate - Level I - Sales

DESCRIPTION

Key Responsibilities:

• Settlement of CAMC and Vendor Claims : Validate supporting documents for CAMC and vendor claims, maintain data of settled claims, and perform audits.
• Communication and Coordination : Communicate with dealers for query resolution and coordinate with the IT team.
• Data Management and Analysis : Prepare various MIS reports and analyze settled claims to support business decisions.
• Administrative Support : Answer telephones, screen calls, take messages, and handle visitors promptly and courteously. Transcribe, type, format, and proofread various materials using word processing, presentation, graphics, and spreadsheet software.
• Meeting Coordination : Schedule internal and external meetings, make travel arrangements, and ensure meeting amenities are available.
• Schedule Management : Manage appointments and schedules of staff in the unit.
• Office Equipment Use : Operate photocopiers, faxes, and printers.
• General Administrative Tasks : Distribute incoming mail, prepare outgoing mail, file documents, and maintain office supplies or other inventory.

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• Values Differences : Recognizes the value that different perspectives and cultures bring to an organization.
• Action Oriented : Takes on new opportunities and tough challenges with a sense of urgency, high energy, and enthusiasm.
• Communicates Effectively : Develops and delivers multi-mode communications that convey a clear understanding of the unique needs of different audiences.
• Customer Focus : Builds strong customer relationships and delivers customer-centric solutions.
• Ensures Accountability : Holds self and others accountable to meet commitments.
• Plans and Aligns : Plans and prioritizes work to meet commitments aligned with organizational goals.
• Data Analytics : Discovers, interprets, and communicates qualitative and quantitative data to enable data-driven business decisions.
• Data Communication and Visualization : Constructs narratives through data visualization, including reports and dashboards.
• Project Schedule Management : Manages schedules using recommended tools and processes to ensure timely completion.
• Adapts to Target Audience : Explains complex topics in a way that the target audience can understand, retain, and use the information.
• Integrates Customer Perspective : Incorporates customer insights to develop sales content that meets their needs and increases revenue.

• Education : High school diploma or certificate of completion of secondary education or equivalent experience.
• Licenses/Certifications : This position may require licensing for compliance with export controls or sanctions regulations.

• Communication Skills : Good communication skills are essential.
• Technical Skills : Proficiency in Microsoft Excel.
• Experience : Minimal or no work experience required