Administrative Associate - Level III - Logistics

DESCRIPTION

We are looking for a talented Administrative Associate - Level III - Logistics to join our team specializing in Logistics for our Distribution Business Unit in Johannesburg, Gauteng, South Africa.

In this role, you will make an impact in the following ways:

• Efficient Data Management: By accurately gathering, compiling, and verifying data, you ensure that reports, presentations, and forms are reliable and informative.
• Enhanced Decision-Making: Your research and preparation of statistical reports provide valuable insights that aid in informed decision-making.
• Streamlined Operations: Coordinating documents and managing data entry helps maintain smooth and efficient departmental operations.
• Effective Communication: Preparing correspondence, arranging meetings, and handling inquiries ensures clear and timely communication within and outside the organization.
• Financial Accuracy: By preparing and submitting payment documentation, you help maintain accurate financial records and ensure timely payments.
• Policy and Procedure Maintenance: Documenting and maintaining departmental policies and procedures ensures consistency and compliance.
• Supportive Team Member: Participating in business improvement projects and acting as a resource for colleagues fosters a collaborative and supportive work environment.
• Professional Representation: Receiving visitors and managing conference calls professionally represents the organization positively to external parties.

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• Strong Organizational Skills: Efficiently manage and track multiple shipments, documents, and communications to ensure smooth operations and timely deliveries.
• Attention to Detail: Accurately process clearing instructions, invoices, and compliance documentation to avoid errors and ensure regulatory adherence.
• Effective Communication: Maintain clear and open communication with internal teams, freight forwarders, and customers to prevent service failures and promptly address any issues.
• Problem-Solving Abilities: Quickly identify and resolve blockages in the transportation channel, handle claims for lost or damaged goods, and ensure all follow-ups are tracked and completed.

• High school diploma or certificate of completion of secondary education or equivalent experience to the extent such experience meets applicable regulations.
• This position may require licensing for compliance with export controls or sanctions regulations.
• Requires significant relevant work experience or specialized skills obtained through education, training or on-the-job experience.