Administrative Business Partner (Executive Assistant)

About Us

At Kalderos, we are building unifying technologies that bring transparency, trust, and equity to the entire healthcare community.  Our success is measured when we can empower all of healthcare to focus more on improving the health of people.
We thrive on innovation, feedback, and moving the needle forward. In order to disrupt an industry, we continue to employ passionate individuals who never settle for status quo.

That’s where you come in! 

We are looking for a forward-thinking Administrative Business Partner / Executive Assistant who will serve as a strategic administrative partner to our CEO and Executive Leadership Team as our business rapidly scales. You will be at the center of our business, and your work will enable Kalderos to maximize our success by streamlining operations and collaboration. You will partner with leadership to help them achieve their goals and objectives and enhance productivity.

What You’ll Do:

• Schedule and prioritize meetings and coordinate travel logistics for the CEO, and other members of the Board and Executive Leadership team as needed
• Maintain confidentiality and professionalism in correspondence as the first point of contact for Kalderos and our CEO
• Recognize operational weaknesses and help sharpen processes or develop new ones
• Process expense reports accurately and on time
• Support meeting functions, assisting in the preparation of meeting spaces, agendas, and presentations, and taking thorough minutes
• Manage office logistics such as receiving mail, maintaining office supplies, and coordinating meals and snacks
• Lead the planning and organization of on- and off-site company events, including logistics, venue selection, catering, vendors, and supplies
• Collaborate closely with cross-functional teams
• Assist with special projects as needed

What You’ll Bring:

• 5+ years of experience supporting C-Level Executives at a fast-growing organization
• Strong organizational and multitasking skills, with the ability to prioritize and meet deadlines in a fast-paced environment
• Capable of prioritizing business needs and make trade-offs across all stakeholders accordingly
• Creative problem-solving skills
• Excellent verbal and written communication skills
• Highly skilled in Google Workspace and Microsoft Office Suite, Power Point, Excel with the ability to quickly accommodate to new applications and tools
• Exceptional attention to detail and accuracy in your work
• Demonstrated ability to exercise sound judgment, maintain confidentiality, and tactfully handle sensitive information
• Proactive self-starter motivated to build efficient processes and systems
• Adaptability to accommodate changing priorities and the capacity to navigate, digest, and make decisions amidst uncertainty

____________________________________________________________________________________________

Highlighted Company Perks and Benefits

• Medical, Dental, and Vision benefits
• 401k with company match
• Unlimited PTO with a 10 day minimum
• Opportunity for growth
• Continuing education stipend
• Donation matching for charitable contributions
• Travel reimbursement for healthcare services not available near your home
• New employee home office setup reimbursement

What It’s Like Working Here

• We thrive on collaboration, because we believe that all voices matter and we can only put our best work into the world when we work together to solve problems.
• We empower each other and believe in ensuring all voices are heard.
• We know the importance of feedback in individual and organizational growth and development, which is why we've embedded it into our practice and culture. 
• We’re curious and go deep. Our slack channel is filled throughout the day with insightful articles, discussions around our industry, healthcare, and our book club is always bursting with questions.

To learn more: https://www.kalderos.com/company/culture

We know that job postings can be intimidating, and research shows that while men apply to jobs when they meet an average of 60% of the criteria, women and other marginalized folks tend to only apply when they check every box. We encourage you to apply if you think you may be a fit and give us both a chance to find out!

Kalderos is proud to be an equal opportunity workplace.  We are committed to equal opportunity regardless of race, color, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, or veteran status.

This position will be located in Chicago with 2-3 days in office per week.

Kalderos participates in E-Verify.