Administrative Coordinator

Ibotta is seeking an Administrative Coordinator to support our senior leaders in technology and contribute to our mission to Make Every Purchase Rewarding. This is a fast-paced, detail-oriented role that will assist in the efficacy and efficiency of our leaders. The ideal candidate is an organized self-starter, who is resourceful, collaborative, and decisive. 

This position is located in Denver, Colorado as a hybrid position, requiring 2 days in office. Additional days in office may be required as needed. Preferred in-office hybrid days are Tuesday and Thursday. Candidates must live in the United States.

What you will be doing:

• Manage calendars of all supported leaders including the CTO and 3 SVPs, while adjusting logistics, scheduling and reworking meetings, maintaining clear communication with all parties as needed

• Plan, coordinate, and manage domestic travel arrangements and provide real-time support throughout duration of travel

• Manage all meeting logistics including printing of materials, ordering of food, etc

• Technology event coordination such as hackathons, product roadmap sessions, and other relevant gatherings. Collaborate with cross-functional teams to ensure successful event planning, execution, and post-event follow-up

• Handle sensitive and confidential information with diplomacy and discretion, as well as a high degree of accuracy and attention to detail

• Attend meetings as needed, taking meeting minutes and following up on action items

• Submit and reconcile monthly expense accounts

• Assist with special projects as needed

• Provide back-up support to Executive Assistant of CEO and Office Coordinator

• Embrace and uphold Ibotta’s Core Values: Integrity, Boldness, Ownership, Teamwork, Transparency, & A good idea can come from anywhere

  
  

What we are looking for:

• 2 years of proven administrative support experience

• Intermediate to advanced ability to work with Microsoft Office applications required, including working knowledge of Google Calendars, Microsoft PowerPoint, Excel, and Word

• Excellent written, verbal, and interpersonal communication skills required, with an acute ability to listen attentively and to communicate effectively throughout all levels of the organization

• Proactivity, an ability to anticipate needs, and excellent judgment

About Us:

Built in Denver, CO, Ibotta, Inc. ("I bought a...") is a free mobile shopping app that gives users cash back on groceries and more. Through our partnerships with brands and retailers like Procter & Gamble, Kraft Heinz, Kellogg, Amazon, Walmart, Target and Uber, we’ve delivered over $1.25B in cumulative cash rewards to our Savers. Guided by our values and our mission to make every purchase rewarding, we come to work energized by the business problems we get to solve, the technology we get to build, and the people we get to innovate (and have fun) with. Ibotta made Inc.’s 2020 list of the 5000 fastest-growing private companies in the U.S. for the third consecutive year. In 2019, we became the first mobile consumer technology company in Colorado to achieve $1B in valuation.

Additional Details:

• This position is located in Denver, CO or with the option of full-time remote and includes competitive pay, flexible time off, benefits package (including medical, dental, vision), Lifestyle Spending Account, 401k match, and equity. Denver office perks include paid parking, bagel Thursdays, snacks and occasional meals.

• Base compensation range: $60,000 - $75,000. This compensation range is specific to the United States labor market and may be adjusted based on actual experience.

• Ibotta is an Equal Opportunity Employer. Ibotta’s employment decisions are made without regard of race, color, religion, national origin, age, sex, marital status, ancestry, physical or mental disability, veteran status, gender identity, sexual orientation, or any other legally protected status.

• Applicants must be currently authorized to work in the United States on a full-time basis.

• For the security of our employees and the business, all employees are responsible for the secure handling of data in accordance with our security policies, identifying and reporting phishing attempts, as well as reporting security incidents to the proper channels.

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