Administrative Coordinator

Job Description:

The Administrative Coordinator provides executive assistance to the senior leadership team and provides general administrative support for the department. This includes high-level, direct support with calendar management, event planning and management, operating budget monitoring and analysis, and liaising with internal offices. The incumbent is relied upon to research, analyze, and resolve issues that arise to make effective use of the management team’s time. The Coordinator is also responsible for high-level administrative support. The incumbent manages the calendars and coordinates appointments with large groups and individual students. Additional responsibilities include providing meeting and event support, inventory management supporting maintenance and tracking of informational assets, assisting students and staff onboarding process, and assisting with financial and grant functions.

Education and experience

• Associates degree plus at least 3 years of administrative experience, or equivalent combination of skills and experience
• Experience in a university setting, preferred
• Excellent communication skills
• Excellent analytical skills
• Customer-focused, customer service oriented
• Excellent attention to detail
• Experience with event planning and scheduling
• Works independently and uses judgment and discretion
• Ability to be flexible in a constantly shifting environment with tight deadlines and high volume of activity
• Excellent administrative and organization skills
• Initiative and ability to work independently and as a member of a team
• Ability to multi-task and prioritize workload
• Proficient in Microsoft and Google platforms
• Demonstrated ability to support a community of diverse perspectives and cultures in an inclusive environment

Applicants must submit a cover letter and resume.

Why Brown?

Brown University is a leading research university distinct for its student-centered learning and deep sense of purpose. Our students, faculty, and staff are driven by the idea that their work will impact the world.

Brown University offers a flexible work/life balance; summer hours, winter break, and a comprehensive Benefits package including time off, annual paid holidays; benefits offerings including health, dental, vision, tuition assistance, retirement, wellness, employee discounts, and more.

All offers of employment are contingent upon a criminal background check and education verification satisfactory to Brown University.

Benefits of Working at Brown:

Information on the Benefits of Working at Brown can be found here.

Recruiting Start Date:

2024-08-23

Job Posting Title:

Administrative Coordinator

Department:

Department of Sociology

Grade:

Grade 8

Worker Type:

Employee

Worker Sub-Type:

Regular

Time Type:

Full time

Scheduled Weekly Hours:

37.5

Position Work Location:

Hybrid Eligible

Submission Guidelines:

Please note that in order to be considered an applicant for any staff position at Brown University you must submit an application form for each position for which you believe you are qualified. Applications are not kept on file for future positions. Please include a cover letter and resume with each position application.

Still Have Questions?

If you have any questions you may contact [email protected].

EEO Statement:

Brown University is an E-Verify Employer.

As an EEO/AA employer, Brown University provides equal opportunity and prohibits discrimination, harassment and retaliation based upon a person’s race, color, religion, sex, age, national or ethnic origin, disability, veteran status, sexual orientation, gender identity, gender expression, or any other characteristic protected under applicable law, and caste, which is protected by our University policies.