Administrative Coordinator

Administrative Coordinator
You will play an important part in providing quality support to the Innovation, Customer Solutions, Product and Yield Management departments. You will provide quality administrative support and coordinate seamless operations, ensuring efficient communication within and between these departments. Additionally, you will serve as a reliable backup assistant to other administrative roles, offering support to various other departments within Intelsat. This position offers a dynamic opportunity to contribute to strategic initiatives, collaborate closely with senior leadership and positively influence organizational success through your proactive and versatile administrative skills. You will report to the VP, Innovation.
Your impact:

• Efficiently manage and coordinate VPs calendars and schedules ensuring that meetings, appointments and deadlines are met with precision and flexibility
• Provide comprehensive support for travel arrangements by meticulously planning and booking flights, accommodations, and transportation
• Assist in the meticulous processing of expense reports, ensuring accuracy and adherence to company policies.
• Coordinate meetings logistics, including food, materials and equipment ensuring attention to detail and effective communication to ensure meetings run smoothly
• Efficiently manage and update contact information
• Provide valuable support for board meeting activities in coordination with CEO admin
• Administer and oversee the processing of bills, invoices, and purchase requisitions with precision. Track and following up on invoices to ensure timely payment. Act as PoC with finance for cost accrual tracking
• Manage inventory of department supplies and oversee hard copy storage. Log and tracking of external correspondence
• Support department budget management, including accruals and handle and track PCard use for department expenses
• Provide general support to visitors, and assist in the onboarding process for new hires
• Handle requests for information and data
• Provide reliable general Administrative Support
• Coordinate with other administrative assistants for consistent support and ensure smooth operation of all departments

Your success in this role will look like:

• Bachelor's degree or an equivalent combination of education and relevant experience will be considered
• A minimum of 5-years of recent, relevant experience providing quality executive and administrative support
• Flexibility in office hours occasionally to support other admin assistants to coordinate schedules and coverage
• Strong MS Office Suite skills
• Active listening, and effective verbal and written communication skills
• Excellent attitude and agility to adapt in real-time to changing priorities
• Attention to detail, quality, execution
• This role is subject to ITAR/EAR; candidates must be a US Person (this includes US Citizen, Permanent Resident or Protected Individual such as an asylee or refugee).

How we support you:

• Hybrid work environment offering up to two days per week work from home (for eligible positions)
• Development opportunities supporting professional growth championed by our dedicated Learning & Development team. 20-25% of our positions are hired internally!
• Ways to get involved: satellite launch parties, company connect events, charitable activities, team social events, recognition programs, and employee resource groups.
• Wide range of benefits and perks to help you stay healthy, happy, and productive. These include paid leave programs, medical, tuition reimbursement, and retirement benefits, employee wellness offerings, and more!

These benefits are designed to support your overall well-being and help you succeed in your role.
Our D&I Commitment
We're committed to fostering a culture and environment of diversity, inclusion and respect - a place where everyone can show up fully as themselves and do their best work every day. We're a technology leader committed to advancing diverse, inclusive teams - where belonging is rooted in our culture. Intelsat has an established Diversity & Inclusion Council and Employee Resource Groups. Intelsat is an equal opportunity employer and does not discriminate based upon race, color, religion, sex, national origin, ethnicity, age, disability, pregnancy, veteran status, sexual orientation, gender identity or any other characteristic protected by applicable law.
While it is important to note that meeting the minimum qualifications is a fundamental requirement for consideration, if you are enthusiastic about this role and are unsure how well your experience aligns with these requirements, we encourage you to apply. Our recruitment team will assess your application and determine if your skills and qualifications meet the essential criteria for this role or whether there might be another role within our organization that is a better match.
About Us As the foundational architects of satellite technology, Intelsat applies our expertise to develop breakthrough solutions that advance and secure boundless applications for our customers and partners.
At Intelsat, we increase human potential by connecting people, communities, businesses, and governments. Our employees enjoy a casual and collaborative environment, where we celebrate professional excellence in pursuit of the corporate mission. We hire skilled professionals who work in various areas such as: satellite engineering, network operations, cloud architecture, accounting, sales, legal, and more. Browse our current job openings or create a professional profile to stay informed about opportunities that match your interests and expertise.
Intelsat is subject to regulation by certain U.S. Government national security agencies, which require that we collect and share certain Personally Identifiable Information ("PII") with the U.S. Government to obtain permission to employ non-U.S. persons in certain roles. If selected for a role at Intelsat, we may collect and share your PII for these purposes.
Intelsat is an Equal Opportunity/Affirmative Action Employer including Vets and Disabled