Administrative Coordinator - Hybrid

Company Description

Welcome to a place where people are at the heart of everything we do.  

Welcome to people with an inspiring vision and who seek stimulating challenges. At CIMA+, you’ll find a place where you’ll have many opportunities to learn and develop while working on engaging projects.

We are a firm 100% owned by its employees and we value a collaborative and entrepreneurial mindset. You will have the flexibility to manage your work on your own terms and define what work-life balance means to you.

When you join CIMA+, we welcome you to a place that you can call home.

Job Description

The Administrative Coordinator acts as the primary contact for many of the department’s activities and will play an integral role in ensuring the smooth flow of these. They will be called upon to perform work related to the opening of files and project follow-up, the organization of meetings, the preparation of reports, and the compilation of management information. This person facilitates the administrative management and follow-up of projects and collaborates with the entire team of engineers and technicians in the performance of their activities. This role is based out of our office in Mississauga, ON. 

Primary Responsibilities 

• Open project and proposal files, ensure their filing and archiving in accordance with the current system 
• Participate in the preparation of proposals when required, handle routine business and provide administrative support to managers (management, file follow-up and billing) 
• Ensuring regular follow up, accountability, and ownership in pushing forward action items that they are asked to coordinate and assist with 
• Proofread and format documents, reports, technical notes, etc. to ensure quality of deliverables 
• Update data, records, and tables in the appropriate systems 
• Conduct research, compile information, document files to facilitate analysis and decision-making 
• Organize meetings, take notes, prepare minutes, conduct appropriate follow-ups, identify urgent tasks, and follow up with individuals to whom they are entrusted 
• Ensure the onboarding of new team members 

Qualifications

• Professional or College Diploma in secretarial or office technology or equivalent 
• Five (5) years of experience in a similar position 
• Fluency in the English language (written and spoken); French an asset 
• Proficiency using the Microsoft Office 365 suite, particularly Word, Excel, and PowerPoint 
• Proven writing skills (especially minutes) and ability to synthesize and manage priorities 

Why choose CIMA+? Because we offer you: 

• Comprehensive Group Benefits available from day one for all permanent employees working at least 20 hours per week.
• Flexible Health and Dental Care benefits to meet your family’s needs
• Employee and Family Assistance Program
• Access to physical, financial, mental, social and environmental well-being services
• Retirement Savings Plan (RRSP) with 4% employer contribution
• As an employee-owned company, an annual opportunity to purchase shares
• 37.5 hour work week with an opportunity to have any overtime banked or paid out (for hourly employees)
• Flexible work schedule in a hybrid work mode
• Work/Life balance policy across Canada
• Up to five (5) weeks of vacation: based on years of relevant experience
• Eleven (11) statutory holidays plus a personal paid day off
• Employee referral bonus program
• Group discounts on home and auto insurance, fitness memberships, technology, mortgages, and more
• Mentoring programs at local and national level
• Tailored training to improve your existing skills

For additional info or interest contact Maria Rivas.

#LI-Hybrid

Additional Information

Ethics and integrity are fundamental values at CIMA+. That is why we are committed to ensuring equal access to resources and opportunities for candidates, regardless of their identity (race, ethnicity, colour, religion, gender, age, disability, sexual orientation, gender identity or expression, socio-economic status or background, etc.).​

In keeping with the principles of employment equity, we encourage all applications, including, but not limited to, those from women, Indigenous people, people with disabilities and visible minorities. We also encourage candidates to complete the self-identification form when applying for employment.​

Accommodations are available on request. Your Business Partner will process your request.

Find out about The CIMA+ advantage - CIMA+.