Administrative Coordinator I

Job Title

Administrative Coordinator I

Agency

Texas A&M Agrilife Extension Service

Department

Soil & Crop Sciences

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

Works under general supervision and provides administrative support for a unit or specialized activity to include the exercise of discretion and independent judgement with respect to matters of significance.
Responsibilities:
-Serves as liaison between department and Marketing and Communications, and Educational Development and Engagement Offices.

-Ensures departmental website is up-to-date.

-Launch and maintain Extension YouTube page.

-Assist in development and maintenance of AI Assistant.

-Provide oversight for monthly Extension highlight submissions.

-Assist in the revitalization of academic continuing education courses and continuing education certificate program.

-Serves as staff support for Social and Climate Committee & University and External Awards Committee and other committees as assigned. • Participates in the planning and execution of administrative operations.

-May serve as assistant office manager.

- Monitors office procedures.

-Develops, evaluates, and ensures adherence to office procedures.

-Reviews documents for supervisor. Attends meetings or committees on behalf of supervisor.

-Analyzes requirements for projects or initiatives. Provides technical information regarding administrative procedures, services, or programs.

-Applies, interprets, and/or assists in implementing management policies or operating practices.

-Develops administrative and technical procedures.

-Researches, interprets, compiles, and responds to inquiries about rules, regulations, policies and procedures. May monitor compliance with policies and procedures.

-Performs special analyses and project summaries.

-Coordinates travel arrangements and prepares itineraries. Coordinates meetings, seminars, and other special events and may provide on-site support.

-Coordinates the maintenance of files, records, office supplies, or equipment. Makes recommendations for process improvements, administrative changes, or new initiatives.

-Hires, trains and supervises student workers and support staff.

-Other duties as assigned by department head.

Required Education and Experience:
-Bachelor's degree or equivalent combination of education and experience.
-Two years of related experience.

Required Knowledge, Skills and Abilities:
-Knowledge of word processing, spreadsheet, database, and presentation applications.
-Ability to multitask and work cooperatively with others. I

-Interpersonal and communication skills.

-Planning and organization skills.

Please attach to your completed application:

Resume

Cover Letter

List of references with email and daytime phone numbers

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer.