Administrative Data Coordinator - Located at Headstart Hatching

Headstart Hatching is seeking a friendly, diligent, and dependable individual to join our team as an Administrative Data Coordinator!
The Administrative Data Coordinator will serve as a pivotal member of our team, ensuring the smooth and efficient operation of our office. The primary responsibility will be to perform accurate and timely data entry tasks, maintaining and updating records across various systems, and general office administrative functions. Attention to detail, strong organizational skills, and proficiency in data entry software are crucial for success in this role. The Office Admin carries out all directives in accordance with the Company’s policies and applicable laws. All Company information will be handled with complete confidentiality.
Responsibilities include but are not limited to:

• Conduct and/or facilitate the provision of all mandatory employee training.
• Complete general administrative clerical work accurately and in a timely manner:
• Prepare shipping and export documents or samples.
  • * FedEx Express preparation weekly on-site pick-up as needed.
• Assist hatchery manager with employee payroll information.
• Keep all employee-related documentation.
• MTech data entry of all production aspects of the hatchery
• Organize hatchery data and create reports to help evaluate hatchery performance.
• Order supplies per hatchery manager’s directive.
• Do inventory of both supplies and eggs
• Create invoices for hatchery bills.
• Organize all hatchery forms used by various departments.
• Assist other hatchery departments as needed.
• Help with any animal welfare monitoring to be compliant with customer needs.
• Communicate production information with poult coordinators from Companies HSH is hatching for.
• At the end of production day, fill out delivery tickets for poult deliveries.
• Follow all the company’s rules and regulations for biosecurity, animal welfare and safety.
• Ensure tasks are completed correctly and in a timely manner.
• Monitor company emails regularly for directives, requests, or responses from HR and/or hatchery manager.
• Work successfully with hatchery team towards achieving the company’s goals.
• Maintain a safe and clean working environment.
• Complete various tasks assigned by hatchery manager.
• Responsibilities and tasks outlined in this document are not exhaustive and may change based on the hatchery manager’s directive, as well as by the needs of the company.
• Maintain a safe and clean working environment.

The ideal candidate will have the following educational and experience background:

• Previous administrative experience preferred.
• Associate Accounting Degree preferred.
• Familiarity with computer software such as MS Office Suite, Enterprise Resource Planning Systems
• Proficiency in Excel (Creating filters, taking averages, summing up a column)
• Knowledge of basic mathematics and statistics (Percentages are critical)
• Database entry and ability to balance numbers.
• Strong attention to detail and organizational skills
• Ability to prioritize and meet deadlines.
• Ability to work independently.
• Ability to effectively respond to questions, concerns, or needs from employees at all organizational levels.
• Bilingual in Spanish – English preferred.

Schedule:
Core business hours: Monday – Friday, 7:00am – 5:00pm, or until hatch pull/poult service finishes.
Who We Are:
Headstart Hatching is the first turkey hatchery in the world to hatch commercial poults with immediate access to feed and water from the moment the hatchling leaves the egg and throughout their stay from hatch to the farm. This industry-changing technology will eventually be shared with the world, but first we are going to put it to good use for our region’s benefit. Located in Willmar, MN, we are part of a family of companies that have made this place our home for over 75 years, and Headstart Hatching is the next (and not last) company we have committed to building here.
Benefits at Headstart Hatching:
We are proud to offer a generous benefit package in addition to competitive compensation. Our benefits include medical, dental, and vision insurance options, a Health Savings Account with company match, 401K plan with company match up to 4% of your compensation, PTO accrual, two personal days per year, holiday pay, company paid short- and long-term disability, and company paid life insurance.
Apply Online or to Further Inquire, Contact:
Kristine Nalezny | Human Resources
[email protected]
320-222-9680