Administrative Management Assistant

Company Description

Do you want beneficial technologies being shaped by your ideas? Whether in the areas of mobility solutions, consumer goods, industrial technology or energy and building technology - with us, you will have the change to improve quality of life all across the globe. Welcome to Bosch!

We are a pacesetter and trendsetter in the field of steering systems for passenger cars and commercial vehicles. Bends, switchbacks, parking spaces, rough roads, slippery road surfaces and sudden lane-change manoeuvres – this is our world. We call it the fascination of steering. We set the course for technological change and are a highly capable, experienced partner for the automotive industry.

Job Description

Responsible for directly assisting QueP/PM in administrative tasks. Partially providing support to top management same as actively lead specific plant relevant activities.

Qualifications

• Administrate, organize and cleanup PM (Plant Manager) agenda
• Prepare and schedule PM compliance dialogues
• Track costs in PM Cost Center to achieve expense target and participate in PM cost center management review
• Prepare executive presentations (internal, external)
• Lead Weekly Leadership Meeting: Prepare agenda, moderate and follow OPL
• Act as concierge for first hand topics
• Administrate car fleet
• Execute 6s´s in indirect areas
• Handle plant meeting rooms resources. In case of user trouble eRoom master of role
• Review and update Plant calendar (on demand)
• Ensure updated invitations, participants and QueP LT (Leadership team) and XLT (Extended leadership team) members distribution lists
• Ensure monthly update of plant outlook groups
• Organize catering services for plant management events
• Create PO´s for plant services (e.g. printers, mobiles, internet)
• Organize plant visits (executive management, top management, customer)
• Prepare (collect information) for regional meetings
• Host visits (prio and during stay in the plant)
• Execution of all costs reimbursements End to End for plant management (including Business trip planning)
• Administration of business equipment (e.g. office supplies)
• Check and update File shared services in server
• Lead special projects

Additional Information

Languages:

• English- Advanced level (spoken and written)
• German- Desired

Experience in a similar role >3 years

Technical Skills:

• Bachelor degree
• Microsoft Office (Outlook, Excel, Power Point, Word, Visio, Power BI,Project) - Advanced
• SAP - Intermediate

Soft Skills:

• Customer Oriented
• Cooperation
• Systemic thinking
• Interdisciplinary and out of the box thinking
• Self-driven
• Problem solution oriented 
• Ability to prioritize activities (important, urgent, high impact tasks)
• Desire to add value in a growing organization.
• Self driven to organize, create and improve existing processes and tasks