Administrative Operations Manager

Human Agency offers full-service business solutions to partners and the organizations we create. We are a team of problem solvers driven by purpose and commitment to the free exercise of our and our partners’ human agency.

We are currently seeking a highly organized, efficient, and detail-oriented Administrative Operations Manager to join our team. This is a full-time, remote position that will play a critical role in ensuring the smooth operation of our remote organization. You will be responsible for a wide range of administrative duties including managing day-to-day bookkeeping, ensuring compliance with state laws and regulations, overseeing general administrative tasks, and handling administrative HR functions. This role requires a highly organized, detail-oriented professional who thrives in a dynamic, remote environment. The ideal candidate will have a strong background in office management, bookkeeping, compliance, exceptional organizational skills, and the ability to handle diverse responsibilities. If you are a values-driven professional seeking a remote administrative operations role, we invite you to apply.

• Oversee administrative tasks to support team operations, including managing digital files, preparing reports, and managing organizational calendars as needed.
• Support HR functions, including maintaining employee records, onboarding and off-boarding, payroll processing, and HR compliance.
• Coordinate logistics for events as requested.
• Serve as a point of contact for external partners, including vendors and service providers.
• Collaborate with team members across different functions to support various projects and initiatives.

• Oversee company financial data and compliance by maintaining accurate accounts payable and receivable, and daily financial entries, expense tracking and reimbursements, invoicing, and reconciliations.
• Prepare monthly reconciliations and maintain financial records.
• Assist COO with various financial activities.

• Manage compliance calendar and stay up to date on corporate filings, insurance coverages and audits, and all other miscellaneous corporate compliance items.
• Ensure compliance with state and federal regulations, staying up-to-date with changes that may affect the organization.

• Assist COO with various client projects in the finance / accounting / compliance / admin space.

• Business Administrator with proven experience in remote administrative management.
• Exceptional organizer with the ability to streamline processes.
• Clear and proactive communicator, connecting with internal and external stakeholders.
• Collaborative team player who can coordinate multiple people effectively.
• Self-motivated with good problem solving and time management skills.
• Proficient in using digital tools and software for remote collaboration and administration such as Google Suite, Zoom, Microsoft Office, and Slack.

• 5+ years of experience in administrative management or a related field.
• Strong organizational skills and attention to detail.
• Excellent communication and interpersonal skills.
• Proficient in using office software applications (e.g., G Suite, Microsoft Office Suite).
• Proactive, self-motivated, and capable of managing multiple tasks and projects simultaneously.
• Experience with Quickbooks and bookkeeping.
• Willingness to learn new software and systems effectively.
• Ability to collaborate with remote team members.

Location | Anywhere across the US and Canada works for our team - we are a fully remote company with employees working across the globe. 

Salary Range | We are open to hiring both contractors and permanent employees for this position. We are offering a salary range of $60,000 - $75,000 USD for this position and 401k match, PTO and comprehensive medical, vision and dental coverage.

If you are not sure that you’re 100% qualified, but up for the challenge – we want you to apply. We believe skills are transferable and passion for our mission goes a long way.

Equal Opportunity Employment Statement

Human Agency is an Equal Opportunity Employer. We believe that no one should be discriminated against because of their differences, such as age, disability, ethnicity, gender, gender identity and expression, religion or sexual orientation. 

All employment decisions shall be made without regard to age, race, creed, color, religion, sex, national origin, ancestry, disability status, veteran status, sexual orientation, gender identity or expression, genetic information, marital status, citizenship status or any other basis as protected by federal, state, or local law. Human Agency is committed to providing veteran employment opportunities to our service men and women.