Administrative Specialist

Company Description

Tiverton is an SEC-registered investment advisor solely focused on the $4+ trillion Production Ag markets. We oversee $2 billion of assets in the United States. Headquartered in Raleigh, North Carolina, with additional offices in Salem, Oregon, Queen Creek, Arizona, and Yakima, Washington, the firm invests throughout the capital stack in various production agriculture and agribusiness sectors. Our team is comprised of agriculture and financial professionals with more than 150 years of agriculture experience and over $60 billion of transaction experience. Tiverton is a fast-growing and fast-paced company with a highly collaborative and entrepreneurial culture. For information, please visit www.tiverton.ag.

Job Description

Tiverton is seeking a proactive and resourceful Administrative Specialist who will be crucial in ensuring the smooth and efficient functioning of Tiverton’s offices and its professionals. The Administrative Specialist will play a pivotal role in providing administrative support to various departments and senior staff, enabling them to focus on their core responsibilities. Key responsibilities will include organizing and managing the office's day-to-day operations, maintaining records and databases, coordinating and scheduling meetings and events, and perform various administrative tasks as they arise. 

The successful Administrative Specialist will be self-motivated and energized by working with a group of thoughtful, smart, and skilled colleagues. He or she will enjoy being a part of a young and hungry organization focused on becoming a leading investment firm in U.S. agriculture.

Primary Responsibilities 

• Perform various administrative duties, such as answering phone calls, scheduling appointments, managing calendars, and greeting visitors. 
• Assist in organizing and coordinating meetings, conferences, and special events. 
• Manage and maintain office supplies, equipment, and inventories. 
• Liaising with building staff to receive and ship packages, reserve common areas, conference room, and loading dock.
• Assist in coordinating travel arrangements and accommodations for senior level staff members. 
• Collaborate with other team members to support projects and initiatives, as required. 
• Provide exceptional customer service by handling inquiries, resolving issues, and redirecting requests to appropriate individuals when necessary. 
• Contribute to the improvement of office processes and procedures by suggesting innovative ideas.

Qualifications

• Bachelor’s degree
• Proven experience as an administrative assistant or in a related role 
• Demonstrated initiative and ability to work in a fast-paced environment
• Proficient in using office productivity tools such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) 
• Excellent written and verbal communication skills. 
• Strong organizational and time management abilities. 
• Attention to detail and high level of accuracy in completing assigned tasks. 
• Ability to multitask and prioritize responsibilities in a dynamic work environment. 
• Demonstrate strong interpersonal skills, maintaining a professional and friendly demeanor. 
• Ability to handle confidential information with integrity and discretion. 

Additional Information

Location: Raleigh, North Carolina (On-Site)