Administrative Specialist III

The Aerospace Corporation is the trusted partner to the nation's space programs, solving the hardest problems and providing unmatched technical expertise. As the operator of a federally funded research and development center (FFRDC), we are broadly engaged across all aspects of space- delivering innovative solutions that span satellite, launch, ground, and cyber systems for defense, civil and commercial customers. When you join our team, you'll be part of a special collection of problem solvers, thought leaders, and innovators. Join us and take your place in space.
At Aerospace, we are committed to providing an inclusive and diverse workplace for all employees to share in our common passion and aspiration - to carry out a mission much bigger than ourselves.
Candidate will join the Data Management team to support the Project West Wing program office in providing administrative support to internal program staff and coordinate with government and external partners. Candidate will be offered the opportunity and expected to operate independently and collaborate with internal staff and industry partners.
We are seeking a confident Administrative Assistant to support the Project West Wing staff at our program office on Los Angeles AFB in El Segundo, CA. This candidate will serve as the focal point for the office and provide collaborative administrative support to ensure effective and efficient operations. This candidate resolves problems quickly, executes processes and procedures, and works closely with leaders, colleagues and customers across the enterprise to ensure the program office runs smoothly and meets internal/external deadlines. This position will support the Project West Wing leadership team and staff members at locations outside of California as a secondary focus.
This is a full-time position based at Los Angeles Air Force Base in El Segundo, California reporting to the Associate Director for Data Management. Position is primarily onsite, with occasional telework possible with management approval. Minimal overnight travel is anticipated.
What You'll Be Doing

• Internal and external meeting coordination, support, and execution.
• Arranges travel using Concur- coordination, logistics, and expense reporting.
• Employee support for the organization (on-boarding, timesheet administration/auditing, training requirements, supply/equipment orders).
• Supports special projects, tracks actions items and deliverables .
• Coordinates inputs to corporate/customer reports and org charts (compile/edit/publish) .
• Provides site support for:
  • Enterprise Services (Facilities, Security and Safety, EIS, Corp Comm, PeopleOps).
  • Cross-organizational teams/committees and external customers.
  • Corporation and property management (i.e. facilitating maintenance requests, janitorial contractors, vendors, incoming/outgoing deliveries, etc.).
• Coordinates site specific resources and requirements being fulfilled .
• Site communications in partnership with leadership and others.

What You Need to be Successful
Minimum Requirements:

• High School Diploma, GED, or equivalent.
• Possess a SECRET security clearance, issued by the US government.
• 6 or more years of strong administrative skills: strategic execution of tasks, organization, detail-oriented, writing, and proofreading.
• Strong technological fluency across a wide range of tools and platforms such as Microsoft Office applications including Outlook, Word, PowerPoint, Teams, SharePoint and Excel and meeting tools such as Teams, Skype and Zoom.
• Strong communication & interpersonal skills: leadership, collaboration, resiliency, strategic thinking, problem-solving, emotional intelligence, judgment, business acumen, and decision making, across all levels of the organization.
• Able to handle sensitive and personnel-related information appropriately and support sensitive management functions.
• Able to work independently and/or cooperatively with a team to proactively deliver innovative solutions and resolve issues with minimal direction.
• Able to obtain and maintain a TOP SECRET security clearance, issued by the US government (U.S citizenship is required to obtain a security clearance).

How You Can Stand Out
It would be impressive if you have one or more of the following:

• Possess a TOP SECRET security clearance, issued by the U.S. government.
• Prior experience as an admin or similar role.
• Associates or Bachelor's degree in any field.
• Prior experience working with the USAF or other military branches including base access, protocol, and coordination with military program offices.
• Familiarity with enterprise software packages such as Concur, Workday, etc.
• Familiarity with Aerospace corporate organizational structures, policies, processes, and practices.

Ways We Reward Our Employees
During your interview process, our team will provide details of our industry-leading benefits.
Benefits vary and are applicable based on Job Type. A few highlights include:

• Comprehensive health care and wellness plans
• Paid holidays, sick time, and vacation
• Standard and alternate work schedules, including telework options
• 401(k) Plan - Employees receive a total company-paid benefit of 8%, 10%, or 12% of eligible compensation based on years of service and matching contributions; employees are immediately eligible and vested in the plan upon hire
• Flexible spending accounts
• Variable pay program for exceptional contributions
• Relocation assistance
• Professional growth and development programs to help advance your career
• Education assistance programs
• An inclusive work environment built on teamwork, flexibility, and respect

We are all unique, from diverse backgrounds and all walks of life, yet one thing bonds all of us to each other-the belief that we can make a difference. This core belief empowers us to do our best work at The Aerospace Corporation.
Equal Opportunity Commitment
The Aerospace Corporation is an Equal Opportunity/Affirmative Action employer. We believe that a diverse workforce creates an environment in which unique ideas are developed and differing perspectives are valued, producing superior customer solutions. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, age, sex (including pregnancy, childbirth, and related medical conditions), sexual orientation, gender, gender identity or expression, color, religion, genetic information, marital status, ancestry, national origin, protected veteran status, physical disability, medical condition, mental disability, or disability status and any other characteristic protected by state or federal law. If you're an individual with a disability or a disabled veteran who needs assistance using our online job search and application tools or need reasonable accommodation to complete the job application process, please contact us by phone at 310.336.5432 or by email at [email protected]. You can also review The Equal Employment Opportunity is the Law and the supplement, as well as the Pay Transparency Policy Statement.