Administrative Specialist - Level II or III

The Aerospace Corporation is the trusted partner to the nation's space programs, solving the hardest problems and providing unmatched technical expertise. As the operator of a federally funded research and development center (FFRDC), we are broadly engaged across all aspects of space- delivering innovative solutions that span satellite, launch, ground, and cyber systems for defense, civil and commercial customers. When you join our team, you'll be part of a special collection of problem solvers, thought leaders, and innovators. Join us and take your place in space.
At Aerospace, we are committed to providing an inclusive and diverse workplace for all employees to share in our common passion and aspiration - to carry out a mission much bigger than ourselves.
We remain committed to maintaining a safe environment for hiring as we look forward to the future of work. Click here for information on Aerospace's COVID-19 directives and safety procedures implemented to keep our workplace safe.
EXCITING TIMES AT THE AEROSPACE CORPORATION!
We are seeking an Administrative Assistant that handles key administrative and operational tasks for the Communication Electronics Department (CED) and Optical Communications Office (OCO)of the Communication Technologies and Engineering Division. The division comprises all aspects of communication systems, from architectures to implementation; our engineers work directly with corporate customers to ensure robust and resilient communications. This role will require someone to perform a wide variety of duties and responsibilities while facilitating efficiency across the organization.
We are seeking to a hire an Administrative Specialist - Level II to support CED and OCO on-site daily in the El Segundo, CA area. Responsibilities include managing various tasks, professionally collaborating with corporate, commercial, and government organizations to ensure robust and resilient communications are effectively handled. This role will require someone to perform a wide variety of duties and responsibilities while facilitating efficiency across the organization. This position will be a hybrid work model that requires mostly onsite work with a partially remote option.
What You'll Be Doing

• Complete all order requests (i.e., managing/ordering equipment, software, office supplies) by using a company credit card, preparing purchase requisitions, and interacting with external vendor and internal supply chain
• Spearhead critical administrative functions, such as organizing/coordinating internal and external meetings (physical and virtual), coordinating security visit requests/certifications, calendar support, preparation of presentations, assisting with travel arrangements and expense reports, assisting with onboarding requirements, and tracking action items
• Prepare, format, proofread, and maintain records of reports, products and presentations while tracking progress to meet deadlines
• Assist management of office and laboratory equipment including inventory tracking
• Play an essential role in timesheet administration and auditing
• Provide support on special projects related to the department, sub-division, division, and organization
• Collaborate with additional administrative assistants within the subdivision, division and across the corporation to achieve coverage and increase efficiency.

What You Need to be Successful
Minimum Requirements:

• High School Diploma OR GED equivalent
• Minimum of 4-years of experience supporting in an administrative assistant capacity

• Technological fluency across a wide range of tools and platforms and the ability to learn new applications quickly
• Experience in supporting Microsoft Office applications, including SharePoint, Excel, Teams and Office 365 web apps
• Excellent administrative skills (i.e., multi-tasking, organization, collaboration, detail-oriented, prioritization, communication)
• Ability to research, compile information and prepare reports.
• Ability to independently prioritize and oversee multiple tasks

How You Can Stand Out
It would be impressive if you have one or more of these:

• Familiarity with enterprise software packages such as Concur, Workday, Jira, Confluence, SAP
• Familiarity with Aerospace corporate organizational structures, policies, processes, and practices
• Previous experience in a laboratory (corporate or academic) environment
• ABility to deliver innovative solutions with minimal direction
• B.S. or B.A. in the business area
• Demonstrated ability to follow through, adapt, improvise, and overcome when presented with obstacles to getting the job done
• Current DOD security clearance OR have the ability to obtain a security clearance upon starting with Aerospace. U.S. citizenship is required to obtain a security clearance.

Ways We Reward Our Employees
During your interview process, our team will provide details of our industry-leading benefits.
Benefits vary and are applicable based on Job Type. A few highlights include:

• Comprehensive health care and wellness plans
• Paid holidays, sick time, and vacation
• Standard and alternate work schedules, including telework options
• 401(k) Plan - Employees receive a total company-paid benefit of 8%, 10%, or 12% of eligible compensation based on years of service and matching contributions; employees are immediately eligible and vested in the plan upon hire
• Flexible spending accounts
• Variable pay program for exceptional contributions
• Relocation assistance
• Professional growth and development programs to help advance your career
• Education assistance programs
• An inclusive work environment built on teamwork, flexibility, and respect

We are all unique, from diverse backgrounds and all walks of life, yet one thing bonds all of us to each other-the belief that we can make a difference. This core belief empowers us to do our best work at The Aerospace Corporation.
Equal Opportunity Commitment
The Aerospace Corporation is an Equal Opportunity/Affirmative Action employer. We believe that a diverse workforce creates an environment in which unique ideas are developed and differing perspectives are valued, producing superior customer solutions. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, age, sex (including pregnancy, childbirth, and related medical conditions), sexual orientation, gender, gender identity or expression, color, religion, genetic information, marital status, ancestry, national origin, protected veteran status, physical disability, medical condition, mental disability, or disability status and any other characteristic protected by state or federal law. If you're an individual with a disability or a disabled veteran who needs assistance using our online job search and application tools or need reasonable accommodation to complete the job application process, please contact us by phone at 310.336.5432 or by email at [email protected]. You can also review The Equal Employment Opportunity is the Law and the supplement, as well as the Pay Transparency Policy Statement.