Administrative Specialist (Mid or Senior-Level)

We’re excited you’re considering joining a great place to work!

Texas Mutual is deeply committed to creating and maintaining an environment of mutual respect and is proud to be an equal opportunity employer. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to age, race, color, national origin, religion, sex, gender identity, sexual orientation, genetic information, veteran status, or any other basis protected by local, state, or federal law.

About this PositionAt Texas Mutual, we’re on a mission to build a stronger, safer Texas. As the largest workers’ compensation provider in Texas, we help injured workers return to a productive life, give businesses the tools to thrive, invest in our communities, and empower our employees to do their best work.
Our Network & Medical Operations team is hiring an experienced administrative specialist to help support our commitment to provide quality care to injured employees and to support their recovery journey.
In this role, you will provide administrative support to divisional leadership by planning meetings and events, driving process excellence, and working on special projects. Your ability to build strong relationships and effectively communicate, including writing reports, is essential. If you are service-oriented and familiar with medical terminology, we want to hear from you!

Responsibilities & Qualifications

In this role, you can expect to:

• Coordinate project workflow by tracking reminders and activities for department staff, medical directors, and external customers.

• Help schedule, plan, and host activities, such as meetings, travel, and events.

• Draft, review, publish and/or communicate general information to staff verbally and in writing.

• Answer phones, take messages, redirect, or resolve routine inquiries.

• Assist with compiling data into multiple formats, including spreadsheets, charts, graphs, and presentations as directed by staff and management.

• Support planning and budgeting efforts by ensuring invoices are accurate and match anticipated expenses, entering into budget software, and reviewing for variances.

• Develop and edit presentations and reports to ensure quality, consistency, and compliance with brand standards.

• Work closely with other administrative assistants on events, backup support, and streamlining processes.

It’s required that you:

• Have a high school diploma or equivalent.

• Have at least two years of administrative support experience or equivalent education, training, or experience.

• Are familiar with medical terminology.

Texas Mutual Pay Transparency

The base pay range is based on the market evaluation of the job and may include pay for multiple levels. Individual base pay within the range is determined by a variety of factors, including experience, performance, education, and demonstration of skills and competencies required for each role. Your recruiter can discuss the full value of our total compensation package with you, including our generous bonus plans and flex-hybrid work model.
 

Base Pay Range: $23.95 - $35.79 Per HourFlex-Hybrid Work Environment:

Texas Mutual’s flex-hybrid schedule allows you to bring your best self to work by working remotely and collaborating in the office based on business needs. All Texas Mutual employees are required to have Texas residency and travel to their designated office as needed.

Our Benefits:

• Annual performance bonus and merit-based pay increase

• Lifestyle Savings Account ($1,000 per year)

• Automatic 4% employer contribution to retirement plan

• 401k plan with 100% employer match up to 6%

• Student loan repayment matching in 401k plan

• Three weeks’ time off for vacation

• Nine paid holidays and two personal days each year

• Day one health, Rx, vision and dental insurance

• Life and disability insurance

• Flexible spending account

• Pet insurance and pet Rx discounts

• Free on-site gym, fitness classes, and health and wellness resources

• Free identity theft protection

• Free student loan repayment and refinancing consultation

• Professional development and tuition reimbursement

• Employee referral bonus

• Free onsite snacks