Administrative Support Specialist - Federal Work Study

Position Summary

The Administrative Support Specialist is a part-time Federal Work Study position at National University’s Spectrum Campus. This role will provide direct administrative support to the Office of the Registrar and will be responsible for organizing, scanning, and importing 100K+ documents using Disconnected Scanning into the University’s digital system and designated folders in the document repository, On Base. This role involves ensuring accurate and efficient digital file management, maintaining data integrity, and supporting the team in meeting document-related needs.

Onsite: Spectrum Center, San Diego, CA

Essential Functions:

• Sorting and preparing large volumes of documents for scanning
• Scanning and importing academic records and documents uses Disconnected Scanning
• Moving documents to assigned folders within NU’s cloud based platform, OnBase
• Performing quality checks to ensure document was scanned clearly and saved successfully in assigned folder
• Ensures FERPA protection on all documents and maintains high level of privacy
• Collaborates and communicates progress to supervisor

Requirements:

• Must be a current National University student who has completed a current FAFSA
• Ability to work up to 20 hours per week Monday-Friday: Hours

Technical / Functional Skills: 

• Excellent time management skills.
• Ability to understand and follow written and oral instructions.
• Ability to complete projects in a timely manner.
• Excellent written and verbal communication skills
• Outstanding organizational skills.
• Strong interpersonal skills
• Strong organizational skills and the ability to follow standard operating procedures
• Proficiency with computers and Microsoft Office software (e.g. Word, Excel) preferred.
• Ability to work independently and manage large volumes of paperwork
• Detail-oriented
• Tech-savvy

#LI-DNI

Candidate receiving offers will be offered a salary/pay rate commensurate with experience that vary based on a candidate’s qualifications, skills, and competencies. Absent exceptional circumstances, candidates will be offered a salary within this range for this position. The minimum salary will be offered based on the minimum exemption threshold based on state of residency. Base pay is one component of National University’s total rewards package, as we are dedicated to supporting the needs of the “whole you” with our holistic approach to employee benefits by offering comprehensive well-being benefits for you and your family. For full details about our benefit plan offerings, please visit benefits.nu.edu. For Part-time benefits, please click here.

Compensation Range:

: $17.00 - $19.00

National University is committed to maintaining a high-quality, diverse workforce representative of the populations we serve. National University employs more than 5,000 faculty and staff and serves over 41,000 students. We are united in our mission to meet the global education demands of the 21st Century and are dedicated to creating a supportive academic and work environment that allows students, faculty and staff to develop their interests and talents while experiencing a sense of community and a commitment to diversity. With programs available both online and at our many campus locations, National University is a leader in creating innovative solutions to education and meeting the needs of our diverse student population, including adult learners and working professionals.

National University offers an opportunity to work in an innovative environment that supports diversity.

National University (NU) is proud to be an equal opportunity employer and does not discriminate against any employee or applicant per applicable federal, state and local laws. At NU, a diverse mix of highly talented, innovative and creative people come together to make the impact of a lifetime for each of our student learners. All qualified applicants will receive equal consideration for employment, education, and admission at National University. We are focused on equality and believe deeply in diversity of race, color, ancestry, age, family care status, veteran status, marital status, creed, religion, sex, gender, sexual orientation, religion, ethnicity, national origin, and other legally protected group status.