Administrative/Management Analyst

Objectstream is an award-winning small business supporting the Federal Aviation Administration (FAA) for last 15 years. We offer a competitive benefits package to our employees which includes: M/D/V, matching 401k, and other benefits. The passion and dedication of Objectstream employees is what has supported the growth and success of our company. We develop strong, dedicated, unified teams committed to our core value.

Job Description

This position supports the Air Traffic Organization (ATO), Management Services.

Job Duties:

• Serves as primary point of contact for the office.
• Interacts with Senior Leadership Team in Management Services, other Service Units and Lines of Business.
• Provides administrative support to leadership team (Director, Deputy Director and Group Managers).
• Prepares memos, PowerPoint presentations in proper Agency format.
• Prepares, contributes and/or provides substantive review of written and oral materials.
• Performs multiple critical and time-sensitive tasks simultaneously.
• Coordinates with staff the development of read-ahead materials and briefings to prepare leadership team.
• Plans, develops and provides substantive briefings, presentations, daily, weekly, monthly and ad-hoc reports and other materials to inform senior leadership on topics of interest including data analysis and visualization.
• Vets incoming correspondence, summarizes/highlights key issues or topics, and follows up to ensure proper and timely responses.
• Maintains schedule of appointments that involves determining the importance of issues for each meeting for leadership team.
• Assists with timekeeping, AJG-P business plan.
• Prepares meeting agendas, records meeting minutes, noting those actions that require follow-up, and disseminate to staff, attendees/participants and other recipients for awareness and/or action.
• Tracks incoming tasks actions and updates task action tracking.
• Coordinate travel arrangements and prepare travel authorizations and vouchers in E2 travel and monitor process and procedures.
• Assist in coordinating meetings/events, including planning and coordinating multiple presentations, disseminating information, and organizing team/staff events.
• Updates and maintains records, files and other documents/materials electronically or in hard copy, AJG-P KSN site.
• Maintain and update Organizational Chart and telephone list.
• Maintain calendars of leadership team, able to deconflict and reschedule meetings by working with other administrators.
• Perform front desk reception duties including security monitoring, access control, mail distribution, and telephone services.

Qualifications

• A 4-year course of study leading to a bachelor's degree with a major in any field that included or was supplemented by; at least 24 semester hours in any combination of the following fields: accounting, business, finance, law, contracts, purchasing, economics, industrial management, marketing, quantitative methods, or organization and management is required.
• A minimum of 10 years of relevant experience is required.
• Knowledge of Agency organization, points of contact.
• Knowledge of filing and records management systems and practices.
• Extensive knowledge of Adobe Acrobat and Microsoft applications and MS Teams.
• Knowledge of correct English usage, spelling, punctuation and proofreading skills.
• Proficient with FAA systems for Travel and Time & Attendance.
• Customer service oriented.
• Ability to work with others by applying interpersonal skills.
• Attention to detail.
• Ability to work with minimal supervision.