Administrative/Project Assistant – Senior Level (Hybrid)

Job Description:

Summary:

We are seeking a highly organized and detail-oriented Administrative/Project Assistant to join our team. The ideal candidate will have strong administrative and problem-solving skills, proficiency in Microsoft Word and Excel, and the ability to present data effectively. This role requires a proactive individual who can manage complex tasks and support various levels of staff, including engineers, project managers, and business unit leadership. Work will require frequent discussions with other administrative staff, project managers, and internal teams to inform them of work status and coordinate tasks. Administrative and project support tasks may include:

• Proofreading, formatting, organizing, and compiling documents, reports, and other major work products

• Creating and modifying spreadsheets, tables, and graphs, including the use of advanced functions and formulas, to effectively organize and present data

• Providing quality assurance/quality control for project documents

• Scheduling, providing logistic support, and coordinating catering for internal and external meetings

• Compiling meeting agendas, minutes, and other miscellaneous documents

• Monitoring work orders and budgets

• Preparing project status and progress reports for clients

• Maintaining and organizing project files

• Developing visual presentation materials

Minimum Qualifications:

• Eight or more years of experience in a comparable position

• Strong computer skills including proficiency with MS Word and Excel

• Capacity to thrive in a fast-paced environment

• Exceptional organizational and technical/problem-solving skills and the ability to manage multiple tasks

• Strong oral and written communication skills as well as strong listening skills

• Attention to detail, accuracy, and task follow-through

• Strong client-service mentality and an attitude and desire to help project teams be successful

• Self-initiative and motivation with emphasis on client service

• Ability to work effectively with a variety of personalities and build working relationships

• Ability to work with partial information, identify further data necessary to effectively complete tasks, and either prepare preliminary but incomplete work products or work with individuals to collect necessary data for preparation of complete work products

• Flexible working style and willingness to occasionally modify personal schedules to help meet project deadlines

• Ability to maintain confidentiality of sensitive information

• Legal authorization to work in the United States without the need for sponsorship from Barr, now or in the future

• Possession of a valid driver’s license and acceptable driving record

Preferred Qualifications:

• Two-year certificate/degree or experience/coursework directly related to the job responsibilities described above

• Experience providing proofreading and formatting of technical reports

• Advanced proficiency in MS Word (e.g., creating and modifying styles; creating cross-references, indexes, and tables) and Excel (e.g., VLOOKUP formulas, Pivot tables and charts)

• Proficiency in Adobe Acrobat

• Experience with calendars and scheduling meetings using MS Outlook

• Experience with Deltek Vision or VantagePoint

• Experience with Sharepoint

• Proficiency in PowerPoint and experience preparing visual presentation materials

A hybrid work arrangement may be considered for this position. A hybrid work arrangement refers to splitting time worked between a Barr office and a home office. Three days a week in the office on average is expected for this position, which is based out of Barr's Minneapolis, Minnesota, office.

#LI-Hybrid

Open positions at Barr Engineering Co. do not have application deadlines. Barr Engineering Co. is an equal opportunity employer, and all applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.