Administrator, Human Resources

Description

DEFENDERS OF WILDLIFE
POSITION DESCRIPTION

JOB TITLE: Administrator, Human Resources

CLASSIFICATION: Professional 1

SALARY: $53,000 - $59,000

FLSA: Exempt

DEPARTMENT: Human Resources

LOCATION: Headquarters: Washington, DC

REPORTS TO: Vice President of HR

NUMBER OF DIRECT/INDIRECT REPORTS: 0

LAST REVISED: September 2022

POSITION SUMMARY

The Human Resources Administrator carries out responsibilities in the areas of new employee orientation, employee offboarding, transportation and commuter benefit administration, full cycle recruitment, benefits and Leave administration, policy implementation, performance management administration, HRIS maintenance, coordinating meeting schedules and general HR administrative duties with the HR team as needed.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Employee onboarding and offboarding, which includes managing orientation schedules, processing employee information, and scheduling exit interviews.
• Manage all transportation and commuter benefits and communication, being the primary point of contact for transit related questions.
• Coordinate employee events, to include health fairs, flu vaccine clinics, employee appreciation events, open enrollment meeting(s)
• Coordinate HR teams schedules and schedule meetings as needed.
• Maintain HR and DEIJ pages of the intranet, ensuring forms and information are up-to-date and relevant.
• Maintain the HR Inbox and forward requests to HR staff as needed.
• Reconcile and process HR invoices.
• Maintain all HR tracking i.e., COVID-19 Vaccine, Telework agreements.
• Assist with contract compliance. Ensure contracts are up to date and payments are timely.
• Full cycle recruiting and recruiting administration, to include working with hiring managers to develop staffing plans and administer intake meetings for entry-level positions, create and maintain job postings while ensuring maximum visibility, coordinate interview schedules; screen, track, and manage entry-level positions from requisition through job offer stage; process background checks as needed.
• Benefits and Leave Administration: assist with administration of benefits (health benefits, workers' compensation, COBRA); and leave programs.
• Assist in conducting benefits orientations.
• Employee information management: HRIS maintenance and data accuracy; reviewing all benefits enrollment, change, and termination actions and routing the appropriate payroll-related information to Finance.
• Assist with the administration of the employee performance appraisal program and all salary increase processes as needed.
• In collaboration with the Vice President of HR, proactively identify and implement HR systems and process improvements.
• Maintain compliance with federal, state, and local employment laws and regulations, which includes annual EEOC, OSHA, ACA reporting.
• Perform all other related duties as assigned.

QUALIFICATIONS

Education: Bachelor's (B.A./B.S.) degree or equivalent

Experience: 1 year of relevant human resources and recruitment experience

An equivalent combination of education and experience may be accepted as a satisfactory substitute for the specific education and experience listed above.

Knowledge, Skills, Abilities for All Defenders

https://defenders.org/knowledge-skills-and-abilities

Knowledge, Skills, Abilities for Professional 1

Administrative

1. Ability to accurately maintain electronic and physical records

2. Anticipate and meet the needs of internal and/or external stakeholders delivering excellent service

Communication

1. Ability to clearly and accurately communicate with internal and external stakeholders

2. Ability to articulate complex ideas clearly, accurately and concisely

Critical Thinking

1. Ability to handle sensitive and confidential matters with discretion

2. Strong research and data analysis skills, including ability to gather and synthesize information from multiple sources to produce high quality work products in a consistent, efficient, accurate, and timely manner

3. Creative problem-solving and troubleshooting skills with willingness to experiment and innovate new methods.

Project Management

1. Ability to work well under pressure and tight deadlines while balancing competing assignments

2. Ability to remain flexible and adaptable to shifting priorities while remaining responsive to urgent requests

3. Ability to take ownership of a project or process and to use problem solving skills to resolve issues

4. Ability to manage deadlines on multiple cross-functional projects in a dynamic environment

5. Demonstrated ability in managing competing interests on complex issues

Knowledge, Skills, Abilities for Administrator, Human Resources

1. Knowledge of HRIS systems required; ADP Workforce Now experience preferred

2. Knowledge of benefits and leave administration preferred

3. Knowledge of Microsoft Suite required

PHYSICAL ACTIVITIES, ENVIRONMENTAL CONDITIONS, PHYSICAL DEMANDS

Physical Activities

Check all that apply

Frequency

(N)Never, (O)Occasionally or (C)Constantly

Ascending or descending ladders, stairs, scaffolding, ramps, poles and the like.

N

Moving self in different positions to accomplish tasks in various environments including tight and confined spaces.

N

Remaining in a stationary position, often standing or sitting for prolonged periods.

C

Moving about to accomplish tasks or moving from one worksite to another.

N

Adjusting or moving objects up to 10 pounds in all directions.

O

Communicating with others to exchange information.

C

Repeating motions that may include the wrists, hands and/or fingers.

C

Operating machinery and/or power tools.

N

Operating motor vehicles or heavy equipment.

N

Assessing the accuracy, neatness and thoroughness of the work assigned.

C

Environmental Conditions

Check all that apply

Frequency

(N)Never, (O)Occasionally or (C)Constantly

Low temperatures.

N

High temperatures.

N

Outdoor elements such as precipitation and wind.

N

Noisy environments.

N

Hazardous conditions.

N

Poor ventilation.

N

Small and/or enclosed spaces.

N

No adverse environmental conditions expected.

C

Physical Demands

Check only one

Sedentary work that primarily involves sitting/standing.

X

Light work that includes moving objects up to 20 pounds.

Medium work that includes moving objects up to 50 pounds.

Heavy work that includes moving objects up to 100 pounds or more.

Visit www.defenders.org to apply.

All employees are required to satisfactorily perform the essential duties and responsibilities of their positions. The essential duties and responsibilities listed above are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.

Defenders of Wildlife requires employees who engage in in-person work activities, including business travel or onsite work, to be fully vaccinated against COVID-19. An applicant (i) who is disabled or pregnant or who has a qualifying medical condition that contraindicates a COVID-19 vaccination or (ii) who objects to being vaccinated on the basis of a sincerely held religious belief, observance or practice may request an exemption from this vaccination policy. This determination will be made on a case-by-case basis and in accordance with applicable law. Any medical information concerning an applicant's disability will be treated as a confidential medical record in compliance with applicable federal, state and local laws.

Defenders of Wildlife provides equal employment opportunity to all qualified individuals without regard to their race, color, creed, religion, sex national origin, ethnicity, age, physical or mental disability, veteran status, sexual orientation, gender identity or expression, marital status, personal appearance, family/parental status, matriculation, political affiliation, genetic information, or any other legally protected characteristic in all personnel actions.

Please be advised this position is NON union-eligible.