Administrator, PMO Client Support

EQUAL OPPORTUNITY EMPLOYER

Corden Pharma provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. Corden Pharma embraces fair hiring practices.

Corden Pharma is a leading full-service contract development and manufacturing organization (CDMO) of active pharmaceutical ingredients (APIs), excipients, and pharmaceuticals Drug Products (DP) and packaging capabilities with > 2,600 employees across the world. Our services enable pharmaceutical and biotech companies to manufacture medicines with the ultimate goal of improving people's lives.

Our network in Europe and the U.S. offers flexible and specialized solutions across five technology platforms: Peptides, Lipids, & Carbohydrates; Injectables; Highly Potent & Oncology; and Small Molecules. We strive for excellence in supporting this network and are committed to providing the highest quality products for the well-being of patients.

SUMMARY

Provides client and building support for the Director of Project Management Organization (PMO). Exercises frequent independent judgment with agreed upon limits by performing the following duties.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Include the following. Other duties may be assigned.

PMO Client Support:

• Handle communications for the Director of PMO in a professional and timely manner
• Coordinate customer visits for PMO: Assist customers with travel/lodging information, reserve and set up conference rooms and customer work areas, arrange onsite food/beverages, assist with dinner reservations, coordinate visitor information with Security, and assist with coordinating visitor PPE
• Utilize Smartsheet to manage visitor requests for the site, including QA Audit and corporate visitation
• Handle conference equipment requests; follows up with IT to assure conference equipment is functioning and prepared for business meetings
• Organize and standardize client visit materials, and update existing documents related to visits
• Provide support to Director of PMO and Project Managers in greeting and accompanying visitors as required while they are on site

2300 55th Street Building Admin:

• Support purchasing of goods and services including SAP purchase requisition creation, SAP invoice receiving, PO balance support, and reconciliation of purchases and T&E card
• Receive and route incoming mail and prepare outgoing mail
• Perform other administrative duties as assigned, including but not limited to ordering/stocking supplies for the building, SAP purchase requisition creation, SAP invoice receiving, and PO balance support
• Assist with purchasing travel, classes, and memberships
• Manage Facility requests; follow up on Maintenance and janitorial requests. Coordinate with janitorial for building maintenance activities as needed
• Event coordination: Assist with event coordination as needed

LEADERSHIP & BUDGET RESPONSIBILITIES

Provides guidance and leadership where appropriate. Participates in the expense budget process by developing, tracking, and reporting data related to teams and projects.

SAFETY & ENVIRONMENTAL RESPONSIBILITIES

Every individual is personally responsible for the safety and environmental aspects of their activities in the workplace. Each employee is expected to perform their job duties in a safe manner utilizing all their knowledge, training, ability, and experience.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE

High School Diploma or General Education Degree (GED) and 1 year of experience, or equivalent combination of education and experience.

LANGUAGE SKILLS

Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.

MATHEMATICAL SKILLS

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

REASONING ABILITY

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

CERTIFICATES, LICENSES, REGISTRATIONS

None.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit; work with hands; and talk or hear. The employee is occasionally required to stand; walk; reach above shoulder height; climb or balance; stoop, kneel, crouch, or crawl; and taste or smell. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is occasionally exposed to moving mechanical parts, fumes or airborne particles and noise typical of an office environment.

CORE COMPETENCIES

These are the specific areas of knowledge, skill and ability that are important for successful job performance. They must be job related and consistent with business necessity.

• Ability to organize and prioritize multiple tasks daily within time constraints
• Exceptional customer service skills
• Effective writing and editing skills and attention to detail
• Proficiency in file management and organizational abilities
• Excellent computer skills including designing projects in Word, Excel, Power Point, and Smartsheet

SALARY

Actual pay will be based on your skills and experience.

BENEFITS

• 401(k) matching - Corden Pharma will contribute 100% of the first 6% - 100% vested after 2 years of service
• Accident Plan
• Critical Illness Insurance
• Dental Insurance
• Disability Insurance
• Employee Assistance Program
• Flexible Spending Account
• Health Insurance PPO/HSA
• Hospital Indemnity Plan
• ID Theft Protection
• Life Insurance
• Paid Maternity/Paternity Leave
• Tuition Reimbursement
• Wellness Program
• Vacation - Three Weeks 1st Year
• Vision Insurance