Advancement Services Specialist

This position supports the fundraising and stewardship strategies through operation and use of the Foundation's fundraising database (Raiser's Edge), which is the substructure for all business operations related to contributions, events, donor demographics, prospect tracking and predictive modeling for fundraising campaigns. Responsible for administering daily gifts received by the Foundation as well as the associated duties of gift reporting, receipting and reconciliation with the finance department.

This position reports to the Supervisor of Advancement Services providing business intelligence that supports the planning and execution of all fundraising efforts. Ensures that foundation staff is trained in the proper use of systems and data and develops and implements policies to guide data accuracy and integrity.

This is a hybrid position- 3 days onsite, 2 days from home.

Compensation & Benefits Information

The hourly wage for this opportunity is $21.25/hour to $31.86/hour, with a median wage of $26.55/hour. Pay is dependent on several factors including relevant work experience, education, certification & licensure, and internal equity. Hourly pay just one part of the compensation package for employees. Gillette supports career progression and offers a competitive benefits package that includes a retirement savings match, tuition and certification reimbursement, paid time off, and health and wellness benefits.

Major Challenges

• Ensure accuracy in data entry from multiple donation platforms, adjusting to fluctuations in work volumes
• Oversight of database, requiring keen ability to identify integrity issues and implement a plan to clean data and create process improvement
• Setting up and maintaining donation pages in DonorDrive on an ongoing basis
• Organize and manage special projects and event work including registrations and data importing
• Operate with a strong appreciation for resourcefulness, teamwork, and collaborating in a dynamic and growing environment
• Create documentation and train staff on proper use of the Raiser's Edge

Primary Job Responsibilities

• Gift Processing and Acknowledgements
  
  • Deposit and post gifts/pledges and process credit card payments
  • Research, enter and maintain data in the development gift information system and audit the integrity of that data
  • Work with finance partners to assist with deposit reconciliation
  • Process and send out acknowledgements
  • Assist with documentation on data entry processes
  • Mail acknowledgements to donors

• Data Maintenance & Integrity
  
  • Primary support for adding and updating donor records including demographic information and attributes
  • Assists with data clean-up projects

• Oversees uploading of database to house, track and manage data regarding all fundraising
  
  • Process gift and donor imports through Omatic

• Foundation Support
  
  • Provide customer service via the Foundation phone line and email
  • Assist with stewardship mailing projects
  • Establish and maintain online platforms for event registration
  • Volunteer with team at fundraising events

Qualifications

Required:

• Associates degree, or equivalent years of experience in a similar position
• Experience working with a relationship database

Knowledge, Skills & Abilities

• Proven qualities of self-initiative and self-motivation.
• Excellent organizational and multi-tasking skills.
• Strong attention to resourcefulness and problem-solving.
• Strong interpersonal and communication skills (both verbal and written).
• Ability to work independently, establish priorities, and meet timely deadlines.
• Positive team attitude, maturity, professionalism.
• Ability to learn new skills.
• Highly detail oriented with a critical degree of accuracy regarding data entry
  
  • Strong track record for organizational ability and timeliness
  • Demonstrated capability to maintain proprietary information in a secure, professional, and confidential manner

Preferred:

• Bachelor's degree
• Raisers Edge experience
• DonorDrive experience

Gillette requires all staff to be fully vaccinated for COVID-19 unless there is a Gillette-approved medical or religious exemption. New hires will be required to have at least one dose of the COVID-19 vaccine prior to starting employment and submit proof of 1st dose of COVID-19 vaccine prior to 1st day. Gillette also requires all employees to receive the influenza vaccine or wear an approved face mask during influenza season. The flu vaccine can be done at the time of the health clearance appointment.

Gillette Children's is committed to recruiting and retaining a diverse team, as we know that the diverse experiences of our employees make Gillette a stronger and better organization. We are committed to creating an equitable and inclusive environment where all patients, families and staff are welcomed and valued. We believe diverse perspectives and identities foster excellence, improve patient care and are essential for Gillette to fulfill its mission. Our team members collaborate to help patients of all backgrounds and abilities reach their full potential.

Gillette Children's is an equal opportunity employer and will not discriminate against any employee or applicant for employment because of an individual's race, color, creed, sex, religion, national origin, age, disability, marital status, familial status, genetic information, status with regard to public assistance, sexual orientation or gender identity, military status or any other class protected by federal, state or local laws.

Gillette Children's is a global beacon of care for patients with brain, bone and movement conditions that start in childhood. Our research, treatment and supportive technologies enable every child to lead a full life defined by their dreams, not their diagnoses.

To learn more about working at Gillette Children's, please visit https://www.gillettechildrens.org/careers.

Gillette Children's participates in the U.S. Department of Homeland Security (DHS) E-Verify program which is an internet-based employment eligibility verification system operated by the U.S. Citizenship and Immigration Services. If E-Verify cannot confirm that you are authorized to work, Gillette will give you written instructions and an opportunity to contact DHS or the Social Security Administration (SSA) to resolve the issue before Gillette takes any further action. Please visit https://www.e-verify.gov/ for further details regarding e-verify.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)