AP Accountant

OVERVIEW

The Accounts Payable Account is an integral part of the Finance department and is responsible for processing vendor invoices for review and approval, maintaining vendor payment files, and answering vendor inquiries.

RESPONSIBILITIES

• Ensure vendor invoices contain proper approvals and supporting documentation, code with appropriate general ledger account number and input into accounting systems.
• Process vendor invoices by performing 3-way matching ensuring details match purchase order and inventory receiving records.  Coordinate with procurement, receiving and external suppliers to resolve discrepancies.
• Submit vendor invoices internally for approval to proper teams via approval system.
• Maintaining the Accounts Payable email inbox and provide timely and accurate responses to accounts payable inquiries.
• Provide direct support for vendors’ questions. Research and reconcile accounts. Make debit/credit corrections as needed.
• Ensure timely and accurate payment of vendor invoices.
• Obtain Vendor Statements and reconcile to Open Payables.
• Review unvouchered report on a weekly basis.
• Prior work experience with 3-way match/PO/Inventory purchases a plus
• Assist in monthly closings and prepare analysis of accounts, as required.
• Support internal and external audits, ensuring compliance with standard procedures.
• Assist in implementing improvements to accounts payable processes.

QUALIFICATIONS

• High School Diploma is required, Bachelor’s degree is preferred.
• Minimum 3 years of Accounts Payable experience with solid understanding of basic bookkeeping.
• Minimum 2 years’ experience with ERP systems. Coupa or other third-party system.
• Microsoft Office Suite with emphasis on Excel, pivot tables, data analysis and formulas.
• Demonstrate customer focus (internal and external).
• Is resourceful and proactive; strong problem solving and analytical skills.
• Strong attention to detail and accuracy with an exceptional work ethic.
• Ability to professionally communicate (verbal and written) at all levels of the business.
• Experience working independently as well as strong desire to work in a team environment to accomplish business objectives.
• Strong time management and organizational skills; works well in a deadline driven environment.

The hourly range for this position is $23.00 - $24.00/hr which represents the current range for this non-exempt position. Please note that actual pay will vary based on factors including but not limited to location, experience, and performance. As such, on occasion and when applicable, there is the possibility that the final, agreed-upon base salary may be outside of the upper end of the range. Please also note the range listed is just one component of the company’s total rewards package for exempt employees. Other rewards may include performance bonuses, long term incentives, a PTO policy, and many other progressive benefits.