AP/ AR Specialist

At quip, we design and deliver delightful products and services that help keep your mouth healthy. 

We are looking for an Accounts Payable/Receivable Specialist who will be responsible for the accurate and timely processing of quip’s invoices to include coding, processing, and research. In addition, the position is responsible for providing a high level of customer service to both internal and external customers.

This position requires the individual to be self-motivated and a key contributor to our Finance Team to support the greater Accounting function. They will be highly focused and passionate about their responsibilities, with strong communication skills and attention to detail. The individual will also be responsible for assisting in developing and maintaining Accounting best practices for processes and procedures. 

This role reports directly to the Accounting Manager. With the proper multitasking and time management abilities, this individual will thrive as a member of the Finance Team and at quip. 

Base Salary: $65-$80,000

This range represents anticipated base salary range for this position, in addition to competitive benefits and equity (as applicable). We carefully assess and consider several factors with each candidate, including location, role-related knowledge, experience and skills. Compensation may vary based on these considerations.

• Support team in key accounting functions during month end close, including revenue recognition, daily bank/credit card transactions, fixed asset accounting, inventory accounting, accounts receivable, accounts payable, payroll, accruals, etc.
• Support team in the implementation of accounting and financial reporting systems, and continually assess systems to meet the company's growth needs
• Assist in the implementation of accounting best practices across new and existing processes and procedures, specifically focusing on optimization and the reduction of manual processes
• Collaborate cross-functionally to support key company initiatives across the organization
• Remain current on industry-specific accounting standards, guidance, and trends
• Work with team on ad hoc projects, as needed

Accounts Payable

• Keep track of all payments and expenditures, including payroll, purchase orders, invoices, statements, etc.
• Reconcile processed work by verifying entries and compare system reports to balances
• Review invoices for appropriate documentation prior to payment
• Perform 3-way match verification process.
• Execute credit card and bank account reconciliation
• Generate purchase orders when necessary
• Assist in streamlining and improving the accounts payable process
• Assist in managing Outsourced AP team and Bill.com process

Accounts Receivable

• Maintain accounts receivable records to ensure aging is up to date, credits and collections are applied, uncollectible amounts are accounted for, and miscellaneous differences are cleared
• Own the customer invoicing process for multiple sales channels from creating, reviewing, and sending both automated and manual invoices on a regular basis.
• Perform daily cash management duties, including the recording of bank deposits, updating and distribution of cash receipt logs, and posting of cash to the accounts receivable sub-ledger
• Monitor and collect accounts receivable by contacting clients via telephone, email, and mail
• Prepare analytical and ratio analyses relevant to A/R so management can gain a better understanding of how collection efforts are progressing
• Research and dispute open claims and chargebacks/deductions.
• Review vendor guides and communicate possible non-compliance issues with internal/external teams; and make recommendations to clients to improve processes to reduce chargebacks. 

• 3+ years of professional accounting experience 
• Retail chargeback experience required
• Previous experience in the D2C/retail industry preferred
• Strong written and verbal communication abilities
• High proficiency in Microsoft Excel required; experience with G-suite preferred
• Expert multi-tasker, able to assist on multiple high-priority projects simultaneously and produce quality deliverables within tight time frames
• Ability and willingness to adapt in a quickly and efficiently rapidly changing, start-up environment
• Experience with NetSuite preferred
• Bill.com experience is a plus 

• You'll be working in a high energy, fast paced environment helping us make oral care simple and effective!
• Flexible hybrid schedule - mix of in-office and remote working options
• An office located in the heart of DUMBO with breathtaking views of Manhattan Bridge
• Fully covered health insurance (with an option to opt into a premium internal dental program)
• Commuter benefits for parking & transit
• Offer competitive paid parental leave policy for qualifying employees
• Open vacation policy
• 401k benefits
• Employee Bonus Referral Program
• Extended Education Assistance Program
• Dog friendly office space
• Fully stocked kitchen with snacks (make sure to use your quip after snacking!)
• Your very own quip with an unlimited subscription plan
• The opportunity to help us make oral care more simple, effective and accessible!

quip is a modern oral health company launched in 2015 that provides thoughtfully designed personal oral care products and professional dental care services through a digital platform that makes oral care more simple, accessible, and enjoyable. The current personal care offerings include a wide selection of American Dental Association accepted (ADA seal) adult and kid electric toothbrushes, smart brushes, refillable floss pick and string, refillable mouthwash and gum, all kept fresh with a refill delivery service. quip’s professional platform, which is behind quip Aligners and quipcare, is part of the company's future vision to connect personal care, oral health monitoring and professional care in one digital oral care companion app that helps access and manage all your oral care needs and guide and incentivize good oral health habits.

quip is committed to promoting equality, inclusion, and diversity beyond your brushing routine. We believe our company is better equipped to care for every mouth when we listen to fresh perspectives from every voice, and in doing so, we build an equal-opportunity team of the brightest minds (and mouths)—regardless of race, gender, age, religion, sexual orientation, identity, or any other trait that makes you you. By celebrating and supporting our differences, we will thrive in our mission to improve oral health for all.