A/P Coordinator I -

Job Description

As an EEO/Affirmative Action Employer, all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, or veteran status.

Houston, TX- Hybrid

The position performs Accounts Payable functions for WM. The position is responsible for Accounts Payable functions, which may include resolving invoicing issues, vouchering, preparing payments for distribution/mailing, basic data analysis/ reporting and maintaining physical and electronic files. Works closely with internal and external customers to resolve billing discrepancies, review vouchers for proper documentation and compliance with audit controls and utilize available tools and reporting to monitor AP transactions, as needed.

II. Essential Duties and Responsibilities

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Other duties may be assigned.

• Reviews payable invoices for accuracy and alignment to the purchase order submitted for authorization of purchase and receiving documents (three-way matching).
• Communicates with internal and external customers when necessary to correct or modify invoices. Provides payment status, resolves discrepancies and escalated issues, invoice reconciliation, etc. Responds to all customer inquiries within 2 business days.
• Assists with the data entry of invoices/vouchers or general journal entries.
• Assists suppliers with setting up electronic invoicing and payments.
• Manages all items through to closure by following up as necessary to achieve a successful outcome.
• Audits high dollar vouchers and payments and collects required documentation and approvals (if required) to meet controls.
• Prepares checks and payment items for distribution. Assists with follow-up on payment issues
• Month end close duties.
• Adhere to policies, procedures and instructions related to the AP Department.
• Identify points of failure and rework and recommend process modifications that improve accuracy or efficiency.
• Corresponds with tax authorities, outside auditors, and others as needed to correctly account for and report financial information.
• Assists with special projects as necessary.
• Able to work in a paperless environment and a willingness to adapt to changes.
• Runs pay cycles according to schedule and reviews confirmations to ensure completeness and accuracy.
• Acts as liaison with Supply Chain and other groups; Assist with identifying and recommending enhancements for more efficient purchasing and AP systems/ processes
• Train new employees; Assist with creating training materials and FAQs; Build and execute test cases.
• Statement or account reconciliations using advanced Excel skills such as VLOOKUP and pivot tables.
• Able to work independently and assist with complex special projects as necessary
• Manage team workflow and assignment of work, while ensuring service level commitments are met.
• Act as the primary key point of contact for the team.
• Prepare daily, weekly and monthly reports as needed.
• Subject matter expert for exceptions when three-way match process identifies an issue. Process includes gathering, analyzing and distributing data. Serves as the point of contact and interacting with internal and external customers to resolve underlying issues.
• Resolves escalated issues with customers/suppliers.
• Research aged invoices and open credits. Prepare analysis of vendor accounts.
• Monitor -potential- duplicate report generated by functional support and take appropriate action to recover funds as necessary.
• Monitor invoices in the system that are past due with no system holds and have not paid. Determine cause for payment failure and resolve appropriately.

III. Supervisory Responsibilities

This job has no supervisory duties.

IV. Qualifications

The requirements listed below are representative of the qualifications necessary to perform the job.

A. Education and Experience

• Education: High school diploma or G.E.D (accredited).
• Experience: Five (5) years of previous experience in a corporate setting and working knowledge of Accounts Payable (in addition to education requirement)

B. Certificates, Licenses, Registrations or Other Requirements

• None required.

C. Other Knowledge, Skills or Abilities Required

• Excellent communication skills (verbal and written); ability to clearly converse in English on the phone and in email. Conveys information and directions clearly and accurately.
• Advanced Microsoft Office skills (Outlook, Word, Excel, PowerPoint)
• Proficient with ERP Accounting Software
• Excellent interpersonal skills, pleasant phone manner and professional attitude
• Extremely strong organizational skills, attention to detail, high degree of accuracy, resourceful, and self-directed.
• Able to work as an individual contributor or a member of a multidisciplinary team
• Basic accounting, reporting, math and data entry skills
• Ability to maintain confidentiality
• Ability to prioritize and multi-task, work under pressure and meet deadlines required
• Adaptable, creative and team oriented
• Enjoys using critical thinking and problem-solving skills to find a solution or complete a task.
• Ability to visualize, articulate and conceptualize given available information.
• Ability to make independent decisions in accordance with departmental policies and procedures.
• Ability to interact and work directly with all levels within the company.
• Leadership qualities including ownership, accountability, company engagement, being proactive and ability to see the big picture.
• Strong experience and knowledge on P2P (Procure to Pay) Systems and Support.

V. Work Environment

Listed below are key points regarding environmental demands and work environment of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.

• Required to use motor coordination with finger dexterity (such as keyboarding, machine operation, etc.) most of the work day;
• Required to exert physical effort in handling objects less than 30 pounds rarely;
• Required to be exposed to physical occupational risks (such as cuts, burns, exposure to toxic chemicals, etc.) rarely;
• Required to be exposed to physical environment which involves dirt, odors, noise, weather extremes or similar elements rarely;
• Normal setting for this job is: office setting.
• Must be available to work standard business hours, as well as be available to work non-standard hours in case of emergency (natural disasters, power outages, etc.) Should also be available, as needed, for afterhours calls with the offshore team.

Benefits

At WM, each eligible employee receives a competitive total compensation package including Medical, Dental, Vision, Life Insurance and Short Term Disability. As well as a Stock Purchase Plan, Company match on 401K, and more! Our employees also receive Paid Vacation, Holidays, and Personal Days. Please note that benefits may vary by site.

If this sounds like the opportunity that you have been looking for, please click "Apply.-

About Us

ABOUT WM

WM (WM.com) is North America's largest comprehensive waste management environmental solutions provider. Previously known as Waste Management and based in Houston, Texas, WM is driven by commitments to put people first and achieve success with integrity. The company, through its subsidiaries, provides collection, recycling and disposal services to millions of residential, commercial, industrial and municipal customers throughout the U.S. and Canada. With innovative infrastructure and capabilities in recycling, organics and renewable energy, WM provides environmental solutions to and collaborates with its customers in helping them achieve their sustainability goals. WM has the largest disposal network and collection fleet in North America, is the largest recycler of post-consumer materials and is the leader in beneficial reuse of landfill gas, with a growing network of renewable natural gas plants and the most gas-to-electricity plants in North America. WM's fleet includes nearly 11,000 natural gas trucks - the largest heavy-duty natural gas truck fleet of its kind in North America - where more than half are fueled by renewable natural gas. To learn more about WM and the company's sustainability progress and solutions, visit Sustainability.WM.com.

About the Team

What is the value of a WM job? At WM we know that the value of a WM job is more than a paycheck. It's a way to create opportunities for you and your family. This is why we are constantly working to make WM a great place to work and grow a career. We Are WM is what defines the perks of being in the WM family - from benefits, to resources and engagement activities. We are People First. We are Committed to Your Growth. We Are Investing in You. We are a Family. We are Working for a Sustainable Tomorrow. We are Stable.