AP Coordinator Senior-Lead - On-Site

Job Description:

9Dot's AP Coordinator-Senior Lead will support the AP Coordinators in reviewing all client payables, including vendor management and monthly billing and reporting processes.

The AP Coordinator-Senior Lead will have experience with daily volume processing of 100+ invoices. Strong communication, and problem solving skills with lead experience are required to support multi-state clients and vendors.

This role will be on-site at the East Pasadena, CA headquarters located at 320 N. Halstead, 91107.

Who We Are:

9Dot is a Great Place to Work-certified back office support provider for charter schools, nonprofits, and other new and growing companies. People are at the heart of what we do, and we believe in promoting equity, diversity, and inclusion in both the workplace and our communities. We strive to ensure that our clients and employees feel fully supported in reaching their goals.

Company Perks:

We offer a comprehensive benefits package for full-time staff, including paid time off, holiday, and sick time; medical, vision and dental coverage; and an employer-matched 401K plan. Employees have access to wellbeing tools and resources, from wellness classes to committees and continual opportunities for personal and professional growth.

Salary - $26.00 - $29.00 hourly pay rate to start - Depending on Experience

Essential Functions include, but are not limited to the following: *

• Review and math check invoices, check requests and employee expense reports.
• Upload company Purchasing sales invoices.
• Sort, review and match invoices with documentation, reconcile and research discrepancies in invoices and check requests.
• Code by Charter, Center, Spend Category, Program code etc.
• Correspond with vendors, employees, and respond to inquiries for all Charters and service companies.
• Review Intercompany billings between invoices and spreadsheets for accuracies.
• Prepare, issue, and distribute weekly checks for all vendors.
• Clear Prepaid accounts including obtaining backup support, Journal Entries and Check request reimbursement.
• Review, prepare and process 1099’s.
• Assist with other functions and duties as assigned.

Knowledge, Skills and Abilities Required:

• Ability to interpret and apply Company policies to payables.
• Ability to communicate with co-workers and business contacts in a courteous and professional manner.
• Strong organization, communication and interpersonal skills.
• Excellent analytical skills with attention to detail.
• Ability to work efficiently under pressure to meet deadlines.
• Ability to exercise reasonable judgment and maintain confidentiality.
• Ability to work independently and coordinate multiple tasks simultaneously with supervision.
• Proficient knowledge of MS Office (particularly, Excel).
• Working knowledge of accounting principles.
• Working knowledge of office equipment (i.e. 10-key).

• KNOWLEDGE, SKILLS AND ABILITIES PREFERRED:
• Accounting or education industry background.
• Knowledge of Workday preferred.

Education and Experience:

• High school diploma or its equivalent. 
• Minimum of five year payables processing experience.

*The specific statements shown in each section of this description are not intended to be all inclusive. They describe the general nature and level of work being performed and/or represent typical elements and criteria considered necessary to successfully perform the job. The Company retains the discretion to add to or change the duties of the position at any time.