AP Specialist

Company: CROWDPHARM

Job Title: AP SPECIALIST

Job Location: REMOTE, PREFERABLY CENTRAL TIME ZONE

Hours: 20-25 PER WEEK

Position Summary

CrowdPharm is a quickly growing company that requires a remote AP Specialist to process and manage accounts payable and ensure that all vendor invoices are accurate, timely, and handled in accordance with Company policies and procedures. The candidate will take ownership of assigned accounting responsibilities while helping create and improve processes and providing quality customer service to both our internal team and external freelancers and vendors.

Key Responsibilities

• Set up vendors in accounting system and ensure records are kept up to date
• Onboard vendors in our payment platform, assisting vendors as needed, and confirm their account is fully activated
• Communicate with vendors regarding their invoices and maintain a positive relationship
• Manage the timely and accurate processing of vendor invoices
• Research and resolve invoice issues or discrepancies as necessary
• Collaborate with project managers on invoice approvals to ensure timely payment
• Perform month-end closing procedures and specially requested reports for VP, Director of Finance
• Assist VP, Director of Finance with preparing and verifying 1099s annually
• Perform other related duties, as assigned

Future Responsibilities

• Prepare and manage semi-monthly payment runs
• Assist with General Ledger reconciliation and analysis
• Bank Reconciliations

Education & Experience

• Bachelor’s degree in Finance, Accounting or similar field
• 2-3 years working in Accounting or similar AP related role
• Experience working with W-9 and W-8 forms and their requirements
• Microsoft Excel
• Experience with Advantage software a plus

Skills and Key Competencies

• Detail oriented and highly organized
• Demonstrate strong organizational skills with the ability to handle multiple tasks, maintain flexibility, and prioritize demands
• Must be driven to get the job done and work at varying speeds as business demands
• Possess strong financial, strategic, and analytical skills
• Ability to provide clear and accurate data in an understandable format
• Demonstrate solid partnership with other areas of the agency